Purchasing and Fleet Administrator

Thomas Franks Ltd.; Hook Norton; On-site; GBP 22,000 - 27,000; Full time

Job summary

A leading independent contract caterer in the UK is seeking a Purchasing & Fleet Administrator. In this key role, you will support the purchasing team by maintaining the supplier database, managing the fleet database, and ensuring supplier onboarding. The position offers opportunities for growth and can be pursued as an apprenticeship to achieve a CIPS qualification. Ideal candidates are organized, detail-oriented, and possess strong communication skills, with a willingness to travel occasionally.

Benefits

Wider wallet scheme (discounts at major retailers)

Volunteers leave - up to one day per year

Enhanced maternity, paternity, and adoptive leave

Cycle to work scheme

Recommend a friend bonus

Unrivalled individual training and development

Well established apprenticeship programme

Team & company social events

Employee assistance programme

Excellent career progression

Qualifications

• Must have a driver's license and be willing to travel.
• Professional, organized, and self-motivated.
• Experience in a similar admin role is an advantage.

Responsibilities

• Administer the process to set up suppliers and new accounts.
• Track supplier accreditations and certifications expiry dates.
• Support the team in data analysis.

Skills

Excellent communication (written and verbal) skills

Proficiency in Microsoft Office Suite

Organizational skills

Attention to detail

Ability to multi-task

Job description

Contract: Full Time , Permanent
Salary: £ 27,000 per annum
Hours: 40 per week

Our head offices based in the beautiful village of Hook Norton near Banbury. Here you will find our teams of finance, HR, purchasing, marketing & creative that support all of our locations across the Thomas Franks family. There is ample parking space available when visiting.

We will be looking to hold first stage interviews in the new year.

As the Purchasing & Fleet Administrator for Thomas Franks, you will be a key member of the purchasing team and provide admin support for Thomas Franks fleet. You will be responsible for administering the supplier database and supporting the team with data analysis, onboarding new suppliers and approving supplier catalogues. You will be responsible for maintaining the fleet database and managing the inbox.

We are able to offer this role as an apprenticeship to study and achieve a CIPS qualification whereby you will be expected to complete your study within and alongside your day to day duties.

KEY ROLES AND RESPONSIBILITIES:

Working closely with other members of our operational teams and external partners, you will be involved in:

• Administrating the process to set up suppliers and new accounts, ensuring all relevant parties notified in a timely manner.
• Updating the Supplier bible.
• Tracking supplier accreditations and certifications expiry dates.
• Approving supplier catalogues.
• Supporting the team in data analysis.
• Point of contact for the Purchasing and Fleet inbox to ensure internal and external queries are dealt with or forwarded in a timely manner.
• Attending internal and external minutes and taking minutes and following up with attendees on their actions.
• Updating the supplier comments log.
• Maintaining the fleet database, including liaising with internal and external stakeholders.
• Manage the process for ordering ETI probes.
• To carry out any other tasks as reasonably requested from time to time.

ESSENTIAL REQUIREMENTS

• Professional, organised, presentable, efficient and self-motivated.
• Excellent communication (written and verbal) skills.
• Computer literate. Must be a proficient user of Microsoft suite of packages including Excel, Word, Outlook. Ability to set up Teams calls.
• Must be able to multi-task - this can be a varied role.
• Must have an excellent eye for detail.
• A driver’s licence and willing to travel around the country at times and occasionally be away from home.

DESIRABLE EXPERIENCE

• Experience of working in a similar admin role an advantage.
• Experience in a purchasing team.
• Wider wallet scheme (discounts at major retailers, restaurants, gyms etc).
• Volunteers leave - up to one day per year.
• Enhanced maternity, paternity and adoptive leave.
• Cycle to work scheme.
• Recommend a friend bonus.
• Unrivalled individual training and development.
• Well established apprenticeship programme.
• Team & company social events.
• Employee assistance programme.
• Excellent career progression within a leading independent contract caterer.

About us

Thomas Franks is a founder led, fresh food catering business with a focus on excellence and service delivered with individuality, passion and style. We are unique in every approach and our clients, and our people are paramount to our daily success.

Disclaimer

All applicants must be able to demonstrate that they have the Right to Work in the UK to be considered for this role.

An enhanced DBS, Identity & reference checks (covering the last five years) will form part of the selection process. As an organisation using the Disclosure Barring Service (DBS) Disclosure service to assess applicants' suitability for positions of trust, Thomas Franks Ltd complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. We are committed to safeguarding the welfare of children and undertake not to discriminate unfairly against any subject of a Disclosure based on conviction or other information revealed. However, for any post in a school please be aware that any application is exempt from the Rehabilitation of Offenders Act 1974 and as such any criminal conviction, caution or bind-over must be declared.

Diversity and Inclusion at Thomas Franks

We actively encourage applications from candidates from diverse backgrounds and continue to develop a culture of growth and inclusion and would like to invite applications from groups who are currently under-represented, because we believe greater diversity leads to exceptional results and provides a better working life.