Property Coordinator

AnaVation LLC; City of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading global brand in London is seeking a Property Coordinator to provide administrative and operational support across its property portfolio. The role involves managing lease agreements, coordinating store maintenance, and ensuring compliance with safety standards. The ideal candidate will have strong organisational, communication, and financial skills, and will thrive in a dynamic environment. This role allows for hybrid working arrangements.

Qualifications

• Strong attention to detail for lease documentation.
• Clear and professional communication with landlords and contractors.
• Ability to resolve issues diplomatically.
• Prioritizing tasks effectively to meet deadlines.
• Handling unexpected property issues quickly.
• Budget tracking and cost reporting.
• Demonstrated expertise in property compliance.
• Proven experience in managing security infrastructure.
• Skilled in managing purchase order processes.

Responsibilities

• Maintain accurate property records and documentation.
• Co-ordinate and manage store maintenance activity.
• Support global store projects including new openings.
• Ensure completion of administrative elements of store projects.
• Manage communication with landlords and contractors.
• Track budgets and process invoices.
• Raise and authorise Purchase Orders.
• Ensure compliance for all managed properties.

Skills

Organisational skills

Communication skills

Time management

Problem solving

Financial administration knowledge

Systems proficiency

Compliance & Safety

Security & Access Systems

Procurement & Financial Control

Tools

MS Office

CAD/InDesign

Job description

About Mulberry

Born in 1971, the roots of Mulberry are in Somerset, England. For more than fifty years, Mulberry has been a British lifestyle brand, internationally acclaimed for quality and design capturing the Mulberry Spirit.

Sustainability has been part of the Mulberry ethos since the brand's inception. In recognition of our purpose‑driven approach, in 2024 we proudly achieved B Corp Certification.

Today, we are a global brand, but our values remain the same; we are committed to improving our impact on people and the planet. If these are values you share, we would love you to join our team.

The Role

As a Property Coordinator, you will provide administrative and operational support across all aspects of the property portfolio. This includes lease management, store maintenance coordination, landlord liaison, and support with refurbishment and fit‑out projects. The role ensures property‑related activity is well organised, accurately documented, and delivered efficiently to support the smooth running of the retail portfolio.

The successful candidate will be able to work a maximum of two days from home.

Duties and Responsibilities

• Maintain accurate and up‑to‑date property records and documentation, ensuring all lease and contract information is well organised, accessible, and effectively communicated to relevant stakeholders.


• Co‑ordinate and manage store maintenance activity, acting as the main contact for queries, scheduling repairs with contractors, overseeing related administration, and supporting preventative maintenance planning.


• Support with any store projects globally, including new openings, pop‑ups and refits. Liaise with landlords and third parties as appropriate to support effective project management.


• Ensure all administrative and operational elements of store closures, openings and refits are completed effectively. Technical drawing skills with the ability to produce/alter floor plans and renders is strongly desired.


• Manage communication with landlords, contractors and agents to ensure smooth operations, timely issue resolution and compliance with company policies.


• Manage associated finance administration by tracking budgets, processing invoices accurately and providing regular reporting on costs, maintenance and property activities.


• Raise and authorise Purchase Orders (POs) for all goods and services within the scope of responsibility. Ensure accurate documentation and adherence to company procurement policies.


• Maintain ongoing compliance for all managed properties, ensuring all testing and certifications are completed within required timelines, including:
  
  
  
  • Portable Appliance Testing (PAT)
  
  
  • Fixed Electrical Testing
  
  
  • Fire Alarm systems
  
  
  • Fire Extinguishers
  
  
  • Emergency Exits
  
  


• Support the maintenance and installation of:
  
  
  
  • Electronic Article Surveillance (EAS) systems
  
  
  • CCTV systems
  
  
  • Shutters
  
  
  • Access Control systems
  
  
  • Footfall counters
  
  

Culture

• Embrace and demonstrate the Mulberry values and behaviours: honesty, dynamism, and a community‑oriented spirit.


• Support Mulberry to deliver an inclusive culture, through behaving in a way that is open‑minded and respectful towards others, and understanding that your views, opinions and experiences may not always be shared by your colleagues.


• Act as an ambassador for Mulberry and communicate positively about the brand.

Sustainability

• As a certified B Corp business, it is important to incorporate environmentally responsible practices into your work wherever possible. Support the business’s Five C’s strategy in addressing and improving Climate, Cultivation, Craft, Culture and Circularity. Promote a greener, more sustainable future.


• Support to foster an environment where diversity is embraced and all individuals feel valued, respected and included. Promote equity, empathy and understanding and demonstrate this commitment within your internal and external communities.

Skills and Knowledge

• Organisational skills: Ability to maintain accurate property records and manage multiple tasks simultaneously. Strong attention to detail for lease documentation.


• Communication skills: Clear and professional communication with landlords, contractors and internal stakeholders. Ability to resolve issues diplomatically and maintain positive relationships.


• Time management: Prioritising tasks effectively to meet deadlines for maintenance, openings and refurbishments.


• Problem solving: Handling unexpected property issues quickly and efficiently. Coordinating maintenance and troubleshooting operational challenges.


• Financial administration knowledge: Budget tracking and cost reporting. Processing invoices accurately and understanding the financial principles.


• Systems proficiency: Strong MS Office skills (Excel for budgets, Word for documentation, Outlook for communication), CAD/InDesign (strongly desirable).


• Compliance & Safety: Demonstrated expertise in property compliance and safety standards, including regulatory requirements and best practices.


• Security & Access Systems: Proven experience in overseeing and managing security infrastructure, including access control systems and related technologies.


• Procurement & Financial Control: Skilled in managing end‑to‑end purchase order processes, ensuring accurate documentation, compliance with procurement policies and effective budget control.

Mulberry is an equal opportunities employer and we are passionate about hiring and developing the best talent. All hiring decisions are made only on the basis of qualifications, skills or experience and as they relate to the particular role. If you need us to make any adjustments to our application or interview processes to enable you to be at your best, please email us at [e-mail].