Operations Officer - Exeter

Vercity Group; Exeter; On-site; GBP 60,000 - GBP 80,000; Full time

Job description

Overview

Management of the Project Concession[s].

Information

TBC

Location

TBC

Reporting To

General Manager

Key Responsibilities

PFI Project Agreement

• Support the General Manager to ensure the delivery of, and compliance with, all obligations of the Project Agreement, Project Finance documents and associated contract documents on behalf of the Project Company.
• Maintain an understanding of the Project Agreement, Schedules to the Agreement and associated Service Provider sub-contracts.

Management Support

• Support the General Manager(s) as required in the delivery of Vercity’s obligations under the Management Services Agreements.
• Assist the General Manager(s) in all elements of Insurance and Legal claims made against the Projects, ensuring Service Providers and the Authorities adhere to the appropriate claims procedure.
• Attend as required, multidisciplinary groups and committees as directed by the General Manager.
• Manage all office records and filing systems, both electronic and paper-based.
• Deal with incoming and outgoing communications as required by the General Manager.
• Maintain the highest standard of communication and presentation via telephone, email and in person.
• Organise and co‑coordinate all meetings required to advance the specific strands of the project in line with the project plan and the direction of the General Manager(s).

Service Performance Management

• Promote effective liaison with the Authority/Trust service users.
• Support the General Manager in managing correct application of contractor and sub‑contractor performance monitoring regimes.
• Support the General Manager in ensuring that all Service Providers provide evidence of contractual compliance with regard to all matters and in particular:
• Compliance with performance reporting requirements and the Performance Management System in respective Sub Contracts;
• Adherence to the Authority/Trust policies and procedures and statutory and legal obligations, including Health and Safety law, Insurance and Employment regulations.
• Undertake site reviews as required by the General Manager.

Other Duties

• Coordinate the production of project Board packs ensuring that all content is to a professional standard and is delivered to the agreed timetable.
• Undertake other duties as requested by the General Manager as is reasonable and in accordance with Vercity’s delivery of contractual requirements required.
• Participate in the orientation programme for new staff recruited to Vercity.

This job description is intended to reflect, in outline, the responsibilities of the post‑holder which may change over time with the Corporate and local business needs of Vercity and the particular PFI contract. It will therefore be subject to periodic review.

Person Specification

Experience and Competencies

• Evidence of being able to take responsibility for identifying and addressing operational performance issues.
• Working within a PFI environment.
• Experience of working within complex and interrelated contractual arrangements.
• Managing hard and soft FM service providers’ performance.
• Insurance claim management.
• Knowledge of quality, environmental and health and safety standards and industry specifications across a multi‑environment basis to include education and health facilities where appropriate.

Skills

• A high degree of interpersonal skills utilising these to build trust and confidence.
• Problem solving in complex environments.
• Excellent written and presentational skills, including being computer literate with the Microsoft Office suite of programmes.

Personal Attributes

• Professional in approach, outward looking and confident.
• Promotes effective team work, shares information widely.
• Effective communication, presentation and interpersonal skills.
• Ability to work to deadlines and prioritise accordingly.
• Self‑confident and resilient.

Vercity believes that diversity is paramount to driving creativity, innovation and value for our clients and for our people. All applications will receive consideration for employment without regard to ethnicity, religion, gender, gender identity or expression, sexual orientation, nationality, disability, age, or social background.

Please send us your name, contact details, CV and cover letter here.