Operation and Logistics Lead

Celtrust; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

An educational institution in the United Kingdom is looking for an administrative coordinator to manage staff cover and absence. Responsibilities include liaising with the Headteacher for daily attendance, overseeing recruitment processes, and ensuring compliance with school policies. The ideal candidate should demonstrate professionalism, manage student records confidentially, and coordinate school events effectively. This position supports the smooth functioning of the college and involves teamwork with senior staff.

Responsibilities

• Liaise with the Headteacher every morning regarding staff absence.
• Participate in recruitment and induction of new clerical staff.
• Oversee the administration associated with the School's intake of new pupils.

Job description

The main purpose of the role is to coordinate daily staff cover and absence administration, liaising with the Headteacher and senior staff, while ensuring the smooth day-to-day running of the college through administrative support, event and staffing logistics, and the monitoring of policies, contracts, and third-party checks to maintain full compliance.

To discuss the role in more detail, please contact Emma Gough – [e-mail]

Specific Duties and Responsibilities:

Cover Administration:

• To liaise with the Headteacher between 7am and 8am every morning, reporting staff absence accordingly
• To liaise with supply and other agencies accordingly
• To work with systems and SIMs in order to arrange cover so that all lessons have teachers
• To liaise with Senior Leadership throughout the day concerning any unplanned absence.

Administration duties and logistics:

• To work with the office staffing team, ensuring appropriate delegation and prioritisation of work and high standards of work are maintained
• To participate in the recruitment, appointment and induction of new clerical staff in accordance with the needs of the school
• To undertake the Performance Management of the Admin Staff, including holding appraisal meetings, setting objectives, raising issues of underperformance and setting targets for improvement.
• To oversee the necessary administration associated with the School’s intake of new pupils, which includes supporting the Pastoral Manager with arrangements for Welcome Days and processing resulting consent forms for trips, photographs and biometric thumb prints
• To maintain pupil records appropriately ensuring confidentiality with such records.
• To check all parental communication for accuracy, e.g. letters, texts and emails, and approve their suitability before being issued
• To plan, communicate and coordinate large events across the school

General responsibilities applicable to all staff:

• To demonstrate and promote the values of Cornwall Education Learning Trust at all times.
• To work with professionalism in line with the Trust’s Code of Conduct.
• To take responsibility for their own CPD To attend staff meetings and Trust-based INSET as required.
• To be aware of, and comply with, Trust and school policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

Note

This job description is illustrative of the general nature and level of responsibility of the work to be undertaken commensurate with the grade. It is not a comprehensive list of all the responsibilities, duties and tasks relating to the post. The postholder may be required to undertake such work as may be determined by their line manager from time to time, up to or at a level consistent with the main responsibilities of the job. This job description may be amended at any time in consultation with the postholder.