Medical Secretary

Transformationunitgm; Brighton; On-site; GBP 27,000 - 31,000; Full time

Job summary

A healthcare organization in Brighton is seeking a skilled Medical Secretary to join the Sussex Eye Hospital's secretarial team. This role requires excellent interpersonal and IT skills for effective communication with NHS colleagues and patients. The ideal candidate will manage a variety of tasks including audio typing and prioritizing workloads. Previous secretarial experience, particularly in the medical field, is preferred. A competitive salary and flexible workload options are offered.

Benefits

Flexible working options

Wellbeing programme for staff

Diversity and inclusion initiatives

Qualifications

• 2 years’ experience in a secretarial/administrative role.
• Medical secretarial experience preferred.
• Ability to prioritise workloads and meet deadlines.

Responsibilities

• Provide comprehensive secretarial support to Consultants and doctors.
• Type and correct clinical letters accurately.
• Organise and prioritise competing demands.

Skills

Excellent interpersonal skills

Excellent IT skills

Audio typing

Teamwork

Time management

Customer care skills

Education

RSA Stage 3 typing or equivalent

Tools

Microsoft Word

Outlook

G2 Digital dictation software

Job description

Employer University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Royal Sussex County Hospital Town Brighton Salary £27,485 - £30,162 pro rata Salary period Yearly Closing 04/01/2026 23:59

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance – because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research , we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

As part of our commitment to access for all, please see the different ways you can access the application form: Application Accessibility

We look forward to receiving your application and the start of your journey with UHSussex.

Job overview

We are looking for a highly skilled and experienced Medical Secretary to work as part of our friendly and highly efficient secretarial team. You will be based in the Sussex Eye Hospital.

You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face.

Excellent IT skills and English is essential.

You must be able to prioritise your workload, be good at time management and have the ability to meet deadlines.

You must have 2 years’ experience of a secretarial/administrative role, medical secretarial experience preferred.

Knowledge of working in a hospital environment or similar environment is desirable but not essential.

We are happy to consider a job share if appropriate and suitable candidates are available.

Visa sponsorship: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules. Applicants will therefore need to already have the right to work in the UK to be considered.

Main duties of the job

Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.

The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and be able to prioritise competing demands, meeting deadlines throughout the week.

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Person specification

Experience

• Excellent telephone skills – experience of talking to patients on the telephone & voicemail messages
• Excellent writing skills including accurate typing skills, grammar and punctuation skills
• NHS Experience
• Secretarial Experience (10 points medical secretarial/7 points secretarial)
• Knowledge/Experience of digital dictation software
• Previous experience/knowledge of G2 Digital dictation software

Skills

• Ability to work as a team/job share and work well with others
• Experience prioritising, organisational and time management skills
• Stress management skills/experience in busy working environment
• Customer Care/patient care skills
• Experience of Microsoft Word & Outlook
• RSA Stage 3 typing or equivalent experience/qualification
• Medical Terminology

Equality, Diversity & Inclusion

• Evidence of having championed diversity in previous roles (as appropriate to role).
• Evidence of having undertaken own development to improve understanding of equalities issues
• Demonstrates enthusiasm for working in the NHS/UHSx/Rheumatology

Important information for applicants:

A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications.

For help with the application process for Nursing vacancies, please email [e-mail].

For help with the application process for Non-Nursing vacancies, please email [e-mail].