Junior Patient Recruitment Executive - Materials

Innovative Trials Limited; Letchworth; On-site; GBP 30,000 - 40,000; Full time

Job summary

A progressive clinical trial organization based in Letchworth is seeking a Junior Patient Recruitment Executive. This full-time role involves supporting account managers and engaging with clients to ensure project execution and vendor management. The ideal candidate will possess strong organizational and communication skills, be proficient in multitasking, and have relevant education or experience in clinical research. Join us in reshaping patient recruitment in clinical trials!

Qualifications

• Excellent organisation and communication skills, both written and oral.
• Ability to multitask and manage various projects simultaneously.
• Experience working with numerous stakeholders on multiple projects.

Responsibilities

• Support client engagement and vendor management through communications.
• Assist in project management and documentation tracking.
• Approve vendor invoices and manage budgeting tasks.

Skills

Excellent organisation skills

Communication skills

Multitasking

Experience working with stakeholders

Proficiency in Google Workspace

Education

Degree or 1+ years experience in clinical research

Job description

The Role: Junior Patient Recruitment Executive within our Materials Team

As a Junior Patient Recruitment Executive, you’ll wear multiple hats across client engagement, fulfilment, and translations—keeping your days exciting and full of opportunities to shine! Your mission? To support our Account Managers and broader team in building and nurturing client relationships, driving engagement, and ensuring seamless project execution across our diverse portfolio.

What You'll Be Doing:

Client Engagement and vendor management:

• Participation in client or vendor communications via email or calls, as required
• Production/filing of print vendor agendas and minutes
• Demonstrating high attention to detail by producing high quality materials both for external and internal stakeholders
• Identifying and escalating translation or fulfilment vendor performance issues

Project Management:

• Supporting with the development of materials, translation and fulfilment of patient recruitment materials
• Supporting with the translation process including but not limited to: Filing and timely and accurate tracking of received documents, QC allocation and completing QC, review of bilingual tables
• Managing the printing and shipping process as per print/ship requests received
• Inputting into retention item selection and management
• Being responsible for preparing reports in the defined time frame
• Ensuring timely and accurate tracker completion
• Completing duties delegated by the Account Manager
• Inputting into closeout process/reporting toward the archiving of studies at closure

Budget Management:

• Approving vendor invoices
• Obtaining translation and fulfilment vendor quotes
• Reviewing task orders

Ready to make an impact and join a team that’s reshaping the future of patient recruitment and retention in clinical trials? At Innovative Trials, we believe in delivering excellence—and having fun while we do it.

If you’ve got the drive, we’ve got the role!

Key Skills/Attributes:

• Excellent organisation and communication skills, both written and oral
• Ability to multitask, managing a variety of projects simultaneously, and experience working with numerous stakeholders on multi projects
• Proficient in using Google Workspace is desirable but not essential
• Educated to degree level or more than 1 year experience within clinical research

This role is based from our offices in Letchworth for at least 4 days per week.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Other
• Pharmaceutical Manufacturing