HR Shared Services Administrator

Culina Group; England; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading food logistics provider in the UK is seeking an HR Shared Services Administrator to manage all HR administration tasks. The ideal candidate should have experience in administrative roles and be organized, detail-oriented, and effective in communication. This hybrid position offers competitive annual leave, pension contributions, and additional benefits like life assurance and wellness programmes, supporting our commitment to employee development and inclusivity.

Benefits

24 days holiday plus bank holidays

Pension scheme with 4% contribution from employer

Life Assurance - 2x annual salary

Employee Assistance Programme

Eye Care Vouchers

Employee of the Month recognition

Discounts on everyday shopping

Qualifications

• Previous experience in an administrative role.
• Ability to work under pressure and meet deadlines.
• Team player with strong interpersonal skills.

Responsibilities

• Handle HR administration and transactional work.
• Monitor emails and respond to HR queries.
• Process new starters, leavers, and payroll adjustments.

Skills

Highly organized

Attention to detail

Effective communication

Ability to prioritize

Tools

SAP HR System

Smart Recruiter ATS

Job description

Culina Group is a leading UK 3rd party food & drinks logistics provider offering dedicated and shared user warehousing and distribution solutions.

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Job Description

Reporting to the HR Shared Service Administration Team Leader, theHR Shared Services Administrator will act as first point of contact across the business for all HR administration and provide a comprehensive service supporting all HR transactional work.

Working hours:Monday to Friday, 09.00-17.00 (hybrid working)

Key Duties of an HR Shared Services Administrator:

• Making appropriate system changes in relation to, New Starters, Leavers, Temporary Workers, Benefits, Pension and Payroll.
• Monitoring and responding to emails coming into the HR Services email box.
• Raise Approval to Recruits (ATR) for Non-Management positions in the Group.
• Raise Payroll Adjustment Forms (PAF) for the employees employed by the Group.
• Processing new starters, movers and leavers.
• Initiating reference requests for new starters and accurately complete external requests for references within an agreed timescale.
• Maintaining and adjusting shift patterns on the time and attendance system.
• Maintaining employee E files.
• Processing new starters and leavers and updating their employee files, drawing up contractual paperwork and sending this out via DocuSign
• Response and resolve of queries & tasks that come into the Central Admin Team Email Inbox.
• Creation of Clock Cards - new and replacements
• Perform other administrative duties such as filing, photocopying and scanning
• Maintaining Company confidentiality and high standards of professionalism

Qualifications

To apply for the role of HR Administratoryou will possess the following skills, experiences and qualifications:

• Previous experience within an Administrativebased role
• Highly organised with ability to prioritise and multi-task high volume of daily work requests.
• Great attention to detail and accuracy
• The ability to work accurately under pressure.
• Effectively prioritise work load in order to meet set deadlines.
• Able to work as part of a team and/or individually.
• Able to work effectively and communicate effectively to all levels.
• Previous experience of using SAP HR System and Smart Recruiter ATS would be beneficial
• Be professional, approachable and helpful to ensure smooth running of the general HR operation

Additional Information

As part of our drive to make Culina Group a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave– Competitive holiday entitlement of 24days holiday plus the bank holidays.
• Pension scheme –we want colleagues to enjoy a comfortable retirements so we offer agreat contribution of 4% employee and 4% employer
• Life Assurance- 2x your annual salary
• Wellness –Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
• Eye Care Vouchers –We can provide you with substantial savings with free eye tests and discounts on prescription glasses
• Reward & Recognition –We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts- via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam!