Finance Administration Assistant

Enshore Subsea Ltd; Blyth; On-site; GBP 20,000 - 30,000; Full time

Job summary

A financial services company in Blyth seeks a Finance Admin Support to provide processing and administrative assistance to the finance team. The successful candidate will ensure accurate posting of invoices, manage petty cash, and support finance queries, contributing significantly to keeping transactional data up to date. A basic finance experience is essential, while familiarity with accounting software is preferred.

Qualifications

• Experience working within a finance or accounts environment.
• Familiarity with Business Central or other accounting software.
• Basic understanding of invoice processing and reconciliations.

Responsibilities

• Post supplier invoices accurately to the accounting system.
• Process petty cash claims and reimbursements.
• Maintain supporting documentation for all financial transactions.
• Support the resolution of supplier and internal finance queries.
• Assist in maintaining the accounts mailbox, responding to queries.

Skills

Attention to detail

Organizational skills

Effective communication

Team oriented

Self-motivated

Education

Basic finance or administrative experience

Tools

Business Central

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Reporting to the Head of Finance, the Finance Admin Support will provide processing and administrative assistance to the finance team. The role ensures accurate posting of invoices, petty cash, and card transactions, while supporting the resolution of finance queries. This position plays a key role in keeping transactional data up to date and supporting the wider finance function with administrative duties.

Key Tasks

• Post supplier invoices accurately to the accounting system, ensuring correct coding and approvals.
• Process petty cash claims and reimbursements, ensuring compliance with company policy.
• Post and reconcile debit card and credit card transactions to the accounting system.
• Maintain supporting documentation for all financial transactions in an organized and accessible manner.
• Support the resolution of supplier and internal finance queries in a timely and professional manner.
• Assist in maintaining the accounts mailbox, responding to, or redirecting queries as appropriate.
• Support the finance team with data entry, reconciliations, and other ad hoc administrative tasks as required.
• Provide cover for routine finance processing activities during absence or busy periods.

Key Measurables

• Accuracy and timeliness of invoice and transaction postings.
• Up-to-date reconciliation of petty cash and card statements.
• Efficient management of the finance mailbox and resolution of routine queries.
• Well organized and compliant financial documentation.

Key Behaviours

• High attention to detail and commitment to accuracy.
• Strong organizational skills and ability to manage multiple priorities.
• Effective communicator with a proactive approach to resolving issues.
• Team oriented, dependable, and willing to assist others.
• Enthusiastic and self-motivated with a positive attitude.

Qualifications

Essential Qualifications

• Basic finance or administrative experience

Desirable Qualifications or Equivalent Experience

• Experience working within a finance or accounts environment.
• Familiarity with Business Central or other accounting software.
• Basic understanding of invoice processing and reconciliations.

Demonstrable Experience Specific to Role

• Data entry and financial transaction processing.
• Handling petty cash or card reconciliation.
• Use of Microsoft Excel, Outlook, and Word.
• Experience with document control, filing, and general administration.

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