Faculty Facilities Assistant

University of Leeds; Leeds; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading UK university in Leeds is seeking a highly organised Facilities Assistant to support the Facilities Manager in operational management. The role includes reception duties and requires strong interpersonal skills, attention to detail, and the ability to work proactively in a busy environment. Extensive benefits include 26 days holiday plus bank holidays, gym discounts, and access to development courses. Ideal for candidates with experience in a complex organisation, starting January 26, 2026.

Benefits

26 days holiday plus bank holidays

Discounted gym membership

Access to childcare and shopping discounts

Professional development courses

Qualifications

• Experience as PA or Facilities Assistant in Higher Education or a complex organisation.
• Ability to manage complex workloads, including electronic diary and correspondence.
• Reliable, committed, and able to maintain confidentiality.

Responsibilities

• Support the Facilities Manager in day-to-day operational management.
• Work within the Faculty Office and occasionally on Reception.
• Deliver exceptional support and contribute to a busy office environment.

Skills

Interpersonal skills

Communication skills

Organisational skills

Attention to detail

Multi-tasking

Job description

This role will be based on the university campus with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.

Do you have experience of providing support as PA or Facilities Assistant, preferably in Higher Education (or a large and complex organisation)? Are you an enthusiastic, high organised and motivated person, with a strong commitment to delivering exceptional support, within a Facilities and Faculty Office team context?

This role will support the Facilities Manager in the day-to-day operational management of facilities working both in the Faculty Office and occasionally on Reception. With previous experience as a PA or Facilities Assistant preferably in Higher Education (or a large and complex organisation), you will have a high level of interpersonal, communication and organisational skills and able to work independently, proactively and enjoy working in a busy environment. You will demonstrate a high level of attention to detail and have the ability to organise, prioritise and work to tight deadlines. You will be reliable and committed to the job and have the ability to maintain a high degree of confidentiality, diplomacy and discretion. You will be skilled at managing a complex workload accurately including electronic diary and correspondence management. The ability to multi-task and ensure follow-up and completion of the tasks in a busy environment is vital.

You should be an enthusiastic and highly organised and motivated person with a strong commitment to delivering exceptional support within the Facilities and Faculty Office team. Demonstrable experience of providing effective, proactive and flexible support is essential. Start date expected to be 26 January 2026.

• 26 days holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) – That’s 42 days a year!
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
• Access to on-site childcare, shopping discounts and travel schemes are also available.

And much more!

Please note: The University will be closed for normal business activity from 5pm Tuesday 23 December, re-opening Monday 5 January. We will respond to any queries we receive during this period as soon as possible.

To explore the post further or for any queries you may have, please contact:

Stephen Hawkins - Faculty Facilities Officer