Executive Personal Assistant

Prestige Pawnbrokers; Guildford; On-site; GBP 40,000 - 50,000; Full time

Job summary

A luxury assets finance firm based in Guildford is seeking an Executive Personal Assistant to support the MD with various tasks including diary management, project sourcing, and liaising with internal teams. The ideal candidate must have at least 5 years of experience at the Director level and possess strong organisational and communication skills. This role encompasses a wide range of responsibilities, ensuring an engaging work environment with diverse challenges.

Qualifications

• At least 5 years’ experience of working at senior Director level.
• Ability to build strong & collaborative working relationships.
• Discretion and trustworthiness, often dealing with sensitive information.

Responsibilities

• Supporting the MD in key and important tasks and deadlines.
• Diary management and correspondence handling.
• Liaising with suppliers and contractors, assisting with new store setups.

Skills

Experience at senior Director level

Strong communicator

Outstanding organiser

Team player

Discretion and trustworthiness

Job description

Posh Pawn (Prestige Pawnbrokers) is a well-known company featured in the TV series ‘Posh Pawn’ on Channel 4.

Luxury Brands - We deal in well-known luxury brands such as Cartier, Rolex, Hermes, Louis Vuitton, Chanel, to name a few.

Luxury Asset Financing – We are recognised as the ‘go to’ financier for asset-rich clients needing instant cash against jewellery, watches, art, handbags, cars, fine wine and other high-end luxury goods. We also buy these pre-loved assets for resale.

Luxury Boutique Retail – Along with our online retail store, we currently have eight High Street locations in and around London plus Manchester, with expected growth to additional locations in the coming years.

Executive Personal Assistant - Role Overview

This varied and challenging role involves working alongside the MD and his team, helping to progress the company’s key projects and initiatives. The MD also owns a property development company, and the post-holder will assist in sourcing the next project and will be involved with ongoing development. The role also includes supporting the MD with maintenance/building works at his residence, plus travel and domestic arrangements. This is a wide-ranging role with days spanning from store scouting to supporting podcast engagements, coordinating building materials for projects, and assisting with management meetings and logistics.

Responsibilities include, but are not limited to:

• Supporting the MD in key tasks and deadlines
• Diary management
• Acting as first point of contact, handling correspondence and phone calls
• Working daily with Finance, Banking, Admin, Marketing, Store, Stock & HR teams
• Liaising with suppliers and contractors
• Negotiating and working with estate and letting agents, architects, and solicitors
• Assisting with new store setups
• Personal support with home maintenance and travel arrangements
• Arranging management meetings, sourcing venues, compiling agendas, and minuting action points
• Arranging staff social functions
• Preparation and typing of correspondence and reports
• Travel to external meetings

Skills and person profile

• At least 5 years’ experience at senior Director level
• Team player with strong collaborative abilities
• Discretion and trustworthiness with sensitive information
• Outstanding organisational and multi-tasking skills
• Strong communication skills, both oral and written
• High attention to detail
• Flexible, proactive, and self-motivated attitude
• Tact and diplomacy

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative