Executive Assistant to CEO/CFO

Advantage Smollan Limited; City of London; On-site; GBP 45,000 - 55,000; Full time

Job summary

A leading retail solutions partner in London is seeking an experienced Executive Assistant to support their CEO and CFO. The role requires managing complex calendars, coordinating travel logistics, and drafting high-level documents. Ideal candidates will possess strong organizational skills and proven experience in a fast-paced corporate environment. This full-time, fixed-term position offers a competitive salary and benefits package.

Benefits

Competitive salary

Pension (4%)

Life Assurance

Medicash

WeCare ERP + Toothfairy

Perkbox

Taste Card

24 days annual leave + bank holidays

Qualifications

• Experience supporting C-Suite executives in a fast-paced environment.
• Ability to draft high-quality correspondence and reports.
• Exceptional professional maturity to interact with senior stakeholders.

Responsibilities

• Manage calendars and inboxes for CEO and CFO.
• Coordinate travel logistics.
• Draft and proofread documents and presentations.
• minute sensitive meetings and manage follow-up actions.
• Assist with financial administration and budget tracking.

Skills

Proven experience as an Executive Assistant

Impeccable communication skills

Meticulous organisational skills

High proficiency in Google Workspace or Microsoft

Education

Bachelor's Degree or Equivalent Professional Experience

Job description

Overview

Executive Assistant to CEO & CFO. Fixed Term Contract (12 months), Full-time. Start Date Jan/Feb 2026. Salary: up to £55,000 + annual company bonus. Reporting: Chief Executive Officer & Chief Financial Officer - Smollan UK. Working: Monday-Friday, 35 hours per week. Location: Farringdon, London EC1R 3AU.

We’re on the lookout for a highly organised and proactive Executive Assistant to provide comprehensive executive support to our CEO and CFO. This role is a 12-month fixed term contract.

What You’ll Do

• Proactively manage and optimise the complex calendars and inboxes of the CEO and CFO, resolving conflicts and prioritising executive time.
• Coordinate all domestic and international travel logistics, including flights, accommodation, visa applications, and comprehensive, detailed itineraries.
• Draft, edit, and proofread high-level documents, presentations, and internal/external correspondence on behalf of the executives.
• Prepare detailed meeting agendas and briefing materials, accurately minute sensitive Board, Committee, or leadership team meetings, and manage follow-up actions.
• Project coordination, tracking progress on strategic initiatives, and ensuring deadlines are met.
• Manage complex expense reports and assist the CFO with financial administration, budget tracking, and board reporting materials.
• Build and maintain effective, professional relationships with Board Members, senior stakeholders, clients, and global executives.
• Handle all information and communication with the utmost discretion, professionalism, and confidentiality.

What You Bring to the Table

• Proven experience as an Executive Assistant directly supporting multiple C-Suite executives (CEO, CFO, COO, etc.) in a fast-paced corporate environment.
• Proactive and resourceful with a proven ability to anticipate executive needs and solve complex problems independently.
• Impeccable communication skills, with a demonstrable ability to draft high-quality, executive-level correspondence and reports.
• Meticulous organisational skills and an unrelenting attention to detail, even when managing multiple complex and competing priorities.
• Exceptional professional maturity and the gravitas to interact confidently with Board Members, clients, and global stakeholders.
• Ability to remain calm under pressure and adapt seamlessly to changing priorities.
• High proficiency in Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft (not Smollan primary systems) and digital tools, AI (bonus points!)
• Team player with a collaborative mindset and a strong work ethic.
• Bachelor's Degree Or Equivalent Professional Experience Preferred.

In return, we will offer you

• Competitive salary and benefits package.
• Ongoing support to enable you to fulfil your role to the best of your potential.
• An inclusive working environment and an extraordinary place to work.
• Opportunity to work in a dynamic and innovative environment.
• Career growth and development opportunities.
• Supportive and inclusive company culture.
• Benefits that include: Pension (4%), Life Assurance, Medicash, WeCare ERP + Toothfairy, Perkbox, Taste Card.
• 24 days annual leave + bank holidays (increasing 1 day per year up to 29 days).

Smollan is a full-service retail solutions partner with over 90 years of heritage, helping brands win at the point of purchase. Operating across 61 countries, we are trusted by over 500 global and local brands and employ more than 90,000 people. Our purpose is to create growth and transform lives by connecting people to products and possibilities.