Executive Assistant

OneReg Limited; Tees Valley; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A fast-growing aviation technology company in Middlesbrough is seeking an Executive Assistant to support the Chief Customer Officer. This hybrid role involves providing executive-level support including diary management, organizing travel, and managing recruitment processes. The ideal candidate will have experience as an Executive Assistant and possess strong organizational and communication skills. This position offers part-time hours with flexibility and exposure to a fast-scaling business in the aviation sector.

Benefits

Flexible working hours

Exposure to global aviation tech business

Varied role with responsibility

Qualifications

• Proven experience as an Executive Assistant, PA, or senior administrator.
• Comfortable working in a fast-paced, scaling business.
• Confident juggling multiple priorities and variable workloads.

Responsibilities

• Manage diary and inbox for the Chief Customer Officer.
• Organize domestic and international travel arrangements.
• Prepare documents, presentations, and reports.
• Coordinate interviews and manage candidate communications.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Ability to multitask

Tools

Microsoft Office

Google Workspace

Job description

Overview

Location: Middlesbrough (Hybrid – office & home working)

Reporting to: Chief Customer Officer

Hours: Part-time, approx. 20 hours per week to start (flexible & variable)

Contract: Contract / Freelance

Hourly Rate: Competitive, dependent on experience

About the Company

We are a fast-growing aviation technology company based in Middlesbrough, operating globally and working at the forefront of innovation within the aviation sector. As we continue to scale, we’re looking for a highly organised and proactive Executive Assistant to support our Chief Customer Officer and help keep both operational and commercial activity running smoothly.

The Role

This is a varied, hands-on role suited to someone who enjoys working in a dynamic environment and supporting across multiple functions. You’ll provide executive-level support while also assisting with office management, sales administration, recruitment coordination, marketing activity, and tender processes.

We’re ideally looking for someone local to Middlesbrough who can work alongside the CCO in the office when required, while also benefiting from hybrid working flexibility.

Key Responsibilities

• Diary and inbox management
• Organising UK and international travel (flights, accommodation, itineraries)
• Preparing documents, presentations, and reports
• Acting as a key point of contact internally and externally

Finance & Invoicing

• Raising and tracking invoices
• Supporting basic financial administration
• Liaising with finance providers/accountants as required

Recruitment Support

• Coordinating interviews
• Managing candidate communications
• Supporting onboarding administration

Office Management

• Day-to-day office coordination
• Managing suppliers, equipment, and office needs
• Ensuring smooth office operations

Sales Administration

• CRM updates and sales admin support
• Assisting with customer documentation
• Supporting the sales team with administrative tasks

Tender & Bid Support

• Assisting with tender and bid applications
• Managing deadlines, documents, and submissions
• Coordinating inputs from internal stakeholders

Marketing & Events Support

• Providing administrative support to marketing activities
• Coordinating UK-based events in collaboration with our centralised teams
• Organising merchandise, branded items, and event materials within the UK
• Supporting campaign logistics, schedules, and documentation

Global Team Coordination

• Working closely with our centralised teams based in New Zealand and Australia
• Assisting with coordination across time zones
• Attending fortnightly evening meetings with NZ head office (with flexibility provided elsewhere in working hours)

About You

• Proven experience as an Executive Assistant, PA, or senior administrator
• Highly organised with excellent attention to detail
• Comfortable working in a fast-paced, scaling business
• Confident juggling multiple priorities and variable workloads
• Strong written and verbal communication skills
• Proficient with Microsoft Office / Google Workspace
• Proactive, adaptable, and able to work independently

Working Pattern

• Starting at approximately 20 hours per week
• Hours will be flexible and may vary week to week
• Hybrid working (office-based in Middlesbrough plus home working)
• Occasional evening meetings to support global collaboration

Why Join Us?

• Flexible, part-time working
• Exposure to a global aviation tech business
• Varied role with genuine responsibility and impact
• Opportunity to grow alongside a fast-scaling company