Executive Assistant

Podimo; Greater London; Hybrid; GBP 40,000 - GBP 55,000; Full time

Job summary

A fast-scaling digital media company in the UK is seeking a highly organized Executive Assistant to support senior executives. This role involves managing complex schedules, coordinating travel, and facilitating seamless cross-functional collaboration. The ideal candidate has at least three years of experience in executive support and is proficient in Google Workspace. Benefits include up to six months of parental leave, ESOP, and flexible work hours. Join a passionate team dedicated to storytelling and creator support.

Benefits

Up to six months of fully paid parental leave

Employee Stock Ownership Plan (ESOP)

Free online therapy sessions

Learning and personal development opportunities

Flexible working hours

Impactful role in a growing international company

Qualifications

• Minimum of three years' experience in executive support.
• Proficient in managing priorities with little supervision.
• Comfortable with various communication modes (Slack, email).

Responsibilities

• Manage complex, high-volume calendars for executives.
• Coordinate end-to-end travel arrangements.
• Maintain consistent meeting cadences for leadership teams.

Skills

Executive support experience

Clear communication

Proficient in Google Workspace

Proactive thinking

Job description

This is the role

We are looking to welcome a highly organized and proactive Executive Assistant to support our Chief Commercial Officer, Chief Content Officer, and Chief Product Officer.

This role sits at the intersection of critical functions: Content, Product, and Commercial. You will be the "connective tissue" that ensures cross-functional collaboration is consistently seamless and senior decision-making is supported by gathering the right people, at the time and in the right place. This is a unique opportunity to provide high-level support to creative and technical leaders within a fast-scaling business.

What you'll do

You will be responsible for the leadership team’s most valuable resource: time. You’ll enable each leader to be visible and accessible to their teams while protecting their focus for strategic work. You will be the master of the “nudge” and able to tailor your communication for different audiences and forums.

Business Rhythms & Admin

• Calendar Management: Manage complex, high-volume diaries. You will be quick to pivot, anticipating conflicts before they happen and reprioritise schedules as business needs shift.

• Travel & Expenses: Coordinate end-to-end travel arrangements that maximise time efficiency and owning timely expense reporting with precision.

• Business Cadence: Maintaining leader and team meeting cadences. Ensuring 1:1s, weekly content greenlight meetings, monthly business reviews, content retrospectives etc. are well organised and consistent.

• Meeting Excellence (second tier priority): If core priorities are in excellent order, you may be asked to support off-sites, select meetings or office management. This may involve checking office supplies, gathering agenda points, sharing materials, taking structured minutes focused on decisions, actions, and deadlines. You will take the lead on next steps that require the leader's time.

This is you

• Confident & Composed: You thrive in fast-paced environments and remain cool when priorities shift.

• Discreet: You will handle sensitive information regarding fundraising, M&A activity and strategy. Absolute integrity is essential.

• Proactive Thinker: You will think beyond the individual task. When booking a flight, you will consider the travel of other stakeholders, the wellbeing of the leaders and the needs at the destination to make the experience smooth and simple.

• Builds Trust: You care about relationships and build trust cross-functionally to navigate the business.

Skills & Experience

• Proven experience: A minimum of three years in executive support.

• Autonomy: Proficient in managing your own priorities and working with little supervision alongside busy senior leaders.

• Clear communication: Comfort moving between modes (Slack, slides, email, etc.), communicates succinctly and distills a free-flowing conversation into clean action points.

• Builder mindset: Understands the transition from a "start-up" to a "scale-up" and enjoys the challenge of navigating ambiguity and building structure where you see opportunity.

• Technical fluency: Proficiency in Google Workspace (GCal, Docs, Slides, Sheets) is highly desirable.

Naturally, being passionate and knowledgeable about podcasts, audio content, media, and entertainment is a big plus!

These are the benefits

• Up to six months of fully paid parental leave for all new parents - no matter how you identify or where in the world you live

• ESOP (Employee Stock Ownership Plan) for all employees.

• Free online therapy sessions through We.Care.

• Learning and personal development opportunities to help you thrive and enrich your skills in a fast-paced creator economy.

• Opportunity to work flexible hours and remotely.

• The chance to make an impact at a growing international company and see your work pay off immediately.

This is us

Founded in Copenhagen in 2019, Podimo is a platform for podcast and audiobook lovers as well as audio content creators. Our app puts a world of podcasts and audiobooks at your fingertips. Our revenue-sharing model rewards creators for making content that people want to hear – whether they have an established following or a niche audience.

We're a courageous and curious bunch. We recognize the value every individual brings and respect our coworkers’ ideas, opinions, and time. We approach our work with integrity and humility and believe that we are better together. We have zero time for brilliant jerks.

We’re fiercely passionate about discovering, creating, and obsessing over great stories. We support our creators deeply and have massive respect for their process as we help them bring their most exciting ideas and stories to life. We love what we do, but more importantly, we have a good time doing it.

We seek to build a company and culture that mirrors the diversity of the world we’re living in. This means; diversity of talent, voices, ideas, and thoughts. That goes for our brand, our content, our creators, and our teams.

You are welcome at Podimo for who you are, no matter where you come from, what you look like, or what stories you have playing in your headphones.