Executive Assistant

Finastra International Limited; City of London; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

A leading global finance software provider is seeking a Mid-Senior level Executive Assistant to support senior leadership. This role requires excellent calendar management, interpersonal skills, and experience in handling sensitive information. The successful candidate will engage with C-suite executives and be involved in strategic coordination. The company offers competitive benefits including unlimited vacation and hybrid working arrangements.

Benefits

Unlimited vacation

Employee Assistance Program

Flexible working arrangements

Medical and retirement benefits

Career development opportunities

Qualifications

• Proven experience supporting senior executives in a fast-paced environment.
• Experience working across multiple time zones.
• Strong ability to multitask effectively.

Responsibilities

• Manage dynamic calendars and coordinate high-priority meetings.
• Arrange complex travel itineraries and accommodations.
• Serve as a liaison between executives and stakeholders.

Skills

Calendar management

Organizational skills

Interpersonal skills

Microsoft Office Suite proficiency

Ability to manage sensitive information

Proactive approach

Tools

Teams

Zoom

SharePoint

Job description

Permanent C Suite Executive Assistant to £55,000

At Finastra, we are a dynamic global provider of open finance software solutions, dedicated to expanding access to financial services. Our innovative applications span Lending, Payments, Treasury and Capital Markets, and Universal Banking. Proudly serving over 8,000 customers, including 45 of the world's top 50 banks, we aim to boost financial inclusion for all. Join us and be part of a vibrant company that embraces diverse perspectives, and is committed to doing well by doing good.

Who are we?

We are a global organization providing open finance software solutions. We serve thousands of customers and are committed to financial inclusion and diverse perspectives.

What Will You Contribute?

The Executive Assistant provides high‑level administrative and operational support to senior leadership, ensuring seamless coordination across internal teams and external stakeholders. This role is critical to enabling strategic execution by managing complex calendars, preparing executive communications, and facilitating smooth operations across global locations. The ideal candidate is highly organized, proactive, and confident in engaging with C‑suite executives and senior stakeholders.

Responsibilities & Deliverables

Executive-Level Support

• Manage dynamic calendars with precision, including scheduling across multiple time zones and coordinating high‑priority meetings.
• Arrange complex domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare and edit correspondence, reports, presentations, agendas, and meeting minutes with a high level of accuracy and professionalism.
• Handle confidential communications and documentation with discretion and sound judgment.

Strategic Coordination & Prioritization

• Track key initiatives and ensure timely follow‑up on strategic deliverables.
• Anticipate executive needs and proactively manage shifting priorities in a fast‑paced environment.
• Prepare executive briefings and support alignment across business priorities.
• Push back when necessary to protect time and ensure focus on top priorities.

Global Stakeholder Engagement

• Facilitate communication and relationship management across global teams, including coordination across multiple time zones.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.

Required Skills & Experience

• Proven experience supporting senior executives, including C‑suite, in a fast‑paced, global organization.
• Strong calendar management and organizational skills, with the ability to prioritize and multitask effectively.
• Experience working across multiple time zones and supporting global teams.
• Industry experience in banking, financial services, or technology is a strong plus.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, SharePoint).
• Excellent interpersonal and communication skills, with the ability to build relationships and influence at all levels.
• Demonstrated ability to be proactive, take initiative, and push back when needed to ensure alignment and execution.
• Ability to manage sensitive information with discretion and professionalism.

Benefits

• Flexibility: Unlimited vacation based on your location and business priorities; hybrid working arrangements; inclusive policies such as paid time off for voting, bereavement, and sick leave.
• Well‑being: Access confidential one‑on‑one therapy through our Employee Assistance Program, support from Wellbeing Champions and Gather Groups, and a calendar of monthly events and initiatives designed to help you thrive.
• Medical, life & disability insurance, retirement plan, lifestyle and other benefits.
• ESG: Paid time off for volunteering and donation matching.
• DEI: Participation in multiple DE&I groups (Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, Women@Finastra).
• Career Development: Online learning and accredited courses through our Skills & Career Navigator tool.
• Recognition: Global recognition program, Finastra Celebrates, and employee survey participation to shape Finastra culture.
• Specific benefits may vary by location.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Location: London, England, United Kingdom