Executive Assistant

VPZ Bristol; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A family-run business in the vaping industry is seeking an Executive Assistant to provide comprehensive support for business owners in Edinburgh. The ideal candidate will be highly organized and detail-oriented, with responsibilities including diary management, budget oversight, and process improvement. Proficiency in business analysis, coupled with excellent verbal and written communication skills, is essential for success in this dynamic environment.

Qualifications

• Highly organised and detail-oriented.
• Experience in business analysis and project management.
• Ability to multitask and manage multiple priorities.

Responsibilities

• Manage diaries and provide operational oversight.
• Handle budget management and process improvements.
• Engage with senior leadership and ensure financial accountability.

Skills

Business Analysis

Problem Solving

Diary Management

Budget Tracking

Adaptability

Job description

This range is provided by VPZ. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

VPZ is a family run business with our head office in Edinburgh. We have grown from just 1 store in Edinburgh to over 180 stores across the whole of the UK and we’re not stopping there. We are known for setting and driving the standards within the vape industry and providing excellent product and sales training.

About the role:

Working closely with and reporting to our business owners, you will be responsible for executive support, advanced diary management, problem solving and troubleshooting within all areas of the business.

You will be a highly organised, detail focused professional who thrives in a fast paced environment. You will play a key role in optimising productivity while helping to oversee budgetary control, auditing, and financial housekeeping to maintain strong business performance.

Please note this role requires 5 days on site here at Newbridge, Edinburgh.

We are keen to speak to people who are proactive & solution driven, and eager to improve processes and drive efficiency. You will be comfortable with budget tracking and financial reporting to help maintain our operational accountability.

Key Responsibilities:

• Diary management
• Operational Oversight
• Budget management
• Process improvements to support business growth
• Problem Solving & Analysis
• Identifying inefficiencies

Experience & Skills required

• Highly organised & detail-oriented
• Business Analysis & Project Management
• Multitasking and managing multiple priorities effectively
• Adaptable & collaborative
• Excellent written and verbal skills
• Able to engage confidently with senior leadership and key stakeholders
• Drivers licence required

Please ensure you apply with an up-to-date CV.

Applicants must be 18 years old or above, any subsequent job offer is subject to pre employment screening checks.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business

• Industries

  Retail

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