Executive Assistant

Dubizzle Limited; Cambridge; On-site; GBP 60,000 - 80,000; Full time

Job summary

A fast-growing tech company in Cambridge is seeking an Executive Assistant to provide comprehensive support to executives. The ideal candidate will have proven experience in similar roles, exceptional organizational skills, and proficiency in office tools. Responsibilities include diary management, office operations, and event coordination. The role offers a competitive salary and professional development opportunities, set in a vibrant office close to Cambridge railway station.

Benefits

Competitive salary package

Professional development opportunities

Snacks and well-equipped gym

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities with good attention to detail.
• Proficiency in Google Workspace / Microsoft Office or similar office tools.
• Ability to problem-solve autonomously and manage multiple priorities.
• Enthusiastic and proactive attitude.
• High level of professionalism, integrity, and confidentiality.

Responsibilities

• Manage executive schedules, including diary management and meeting arrangements.
• Oversee general office management and safety compliance.
• Liaise with internal teams and external partners on various communications.
• Identify and implement process improvements in workflows.
• Coordinate team-building events and client dinners.

Skills

Organisational skills

Time-management skills

Written communication

Verbal communication

Problem-solving

Proficiency in Google Workspace / Microsoft Office

Job description

Overview

CommonAI is redefining the way we develop deep tech AI solutions through common infrastructure and collaborative engineering. CommonAI Compute is part of the CommonAI group, delivering cost effective multi-cloud compute services for AI teams. This is an opportunity to join a fast-growing company in AI and cloud computing that is bringing together commercial investment, government and research to ensure that we maximise success of AI across the UK and Europe.

Responsibilities

• Executive Support - diary management, scheduling meetings, preparing agendas, reviewing presentations, reports and briefing materials, processing expenses
• Operational & Administrative Support - general office management including purchasing, health & safety compliance and assistance with new joiner setup, managing online HR systems and staff holiday approvals
• Communication & Coordination - liaison with internal teams, external partners, customers and stakeholders, handling legal and technical documents
• Process Improvement - identifying opportunities to streamline workflows and support with special projects and initiatives as needed
• Events and hosting - arranging team building events, customer meetings, dinners, and outreach events

You will need

• Proven experience as an Executive Assistant, Personal Assistant, or similar role
• Exceptional organisational and time-management skills
• Strong written and verbal communication abilities, with good attention to detail
• Proficiency in Google Workspace / Microsoft Office or similar office tools
• An ability to problem-solve autonomously and manage multiple priorities
• An enthusiastic and proactive attitude
• A high level of professionalism, integrity, and confidentiality

This is a full-time role, but we are open to some flexibility, depending on candidate circumstances.

Please note that this role is working for CommonAI Compute and by applying you agree to CommonAI CIC sharing your details with them.

Benefits

• Competitive salary package based on experience
• Professional development opportunities
• A vibrant office environment located a few minutes’ walk away from Cambridge railway station with great perks including snacks and a well-equipped gym, free to office members

CommonAI Compute is an equal opportunity employer and is committed to creating an inclusive and diverse workplace.