Events Coordinator

Historic & Classic Vehicles Alliance Limited; Bicester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading historic motorsport organization in Bicester seeks an enthusiastic Events Co-ordinator. You'll support the planning and delivery of various non-speed events, ensuring clear communication with members and suppliers while managing operational tasks during events. Ideal for those with a keen interest in vintage motorsport, this role offers a hands-on experience within a supportive team culture.

Benefits

Structured training opportunities

Friendly team culture

Hands-on experience with historic events

Qualifications

• Experience in administration or event support.
• Strong organizational skills and attention to detail.
• Willingness to work weekends.

Responsibilities

• Coordinate the administration and delivery of non-speed events.
• Support the administration of Speed and Race events.
• Attend events and provide operational support.

Skills

Event support experience

Strong organizational skills

Positive, adaptable manner

Interest in vintage motoring

Job description

We are seeking an organised, proactive and enthusiastic Events Co-ordinator to join our Competitions Team at Hockley Heath. This full-time role supports the planning, organisation and delivery of the Club’s competition calendar, with particular responsibility for non-speed disciplines, including Trials, Rallies, Driving Tests and Tours.

The Vintage Sports-Car Club Limited

Founded in 1934, the Vintage Sports-Car Club (VSCC) is one of the most established and active motoring clubs in the world. With more than 5,000 members and a programme of over thirty events each year, the Club exists to promote, preserve and enjoy pre-war motoring.

Our calendar spans historic racing, hill climbs, sprints, trials, rallies and driving tests, supported by a nationwide community of competitors, volunteers and enthusiasts. The VSCC holds an important place within the UK’s motoring heritage, championing engineering skill, inter-generational knowledge, and the living use of historic machinery. Our events are known for their friendliness, authenticity and the unmistakable atmosphere that comes from pre‑war cars being used exactly as intended.

We are seeking an organised, proactive and enthusiastic Events Co-ordinator to join our Competitions Team at Hockley Heath. This full-time role supports the planning, organisation and delivery of the Club’s competition calendar, with particular responsibility for non-speed disciplines, including Trials, Rallies, Driving Tests and Tours. The Events Co-ordinator also supports the senior team on Speed and Race meetings and attends events throughout the season, occasionally acting as Secretary of the Meeting. This role is ideal for someone who enjoys varied work, is confident communicating with members and volunteers, and wants to play an active part in preserving and delivering historic motorsport.

Responsibilities

• Coordinate the administration and delivery of non-speed events from planning through to results
• Support the administration and delivery of Speed and Race events
• Prepare event paperwork, including signing-on sheets, scrutineering lists and event documentation
• Process entries and maintain accurate event records
• Liaise with volunteer organisers and selected suppliers
• Attend events and provide operational support, including acting as Secretary of the Meeting for selected fixtures
• Support the management of trophies, engraving and awards
• Provide clear, friendly communication to members, competitors and marshals and contribute copy for newsletters, website updates and event briefings

Desired Experience & Qualifications

• Experience in administration or event support
• Strong organisational skills and attention to detail
• Positive, adaptable manner and ability to manage a varied workload
• Willingness to work weekends
• Experience in motorsport, events or volunteer-led activities
• Understanding of basic safety or risk assessment processes
• Interest in vintage motoring or motorsport

Why Join VSCC?

Work within one of the UK’s most active historic motorsport organisations

Gain hands‑on experience across a wide variety of events

Friendly, supportive team culture

Structured training including Secretary of the Meeting development

Opportunity to support a nationally important piece of motoring heritage

We do not share any submitted information with anyone outside of our organisation. Your details will only be used to carry forward your membership of the HCVA or to provide you with further details of our work and campaigns as requested.

Historic & Classic Vehicles Alliance Ltd, Bicester Heritage, Buckingham Road, Bicester, Oxfordshire OX27 8AL