Events Executive

The William Reed Group; Brighton; Hybrid; GBP 30,000 - GBP 40,000; Full time

Job summary

A global media group in the UK is looking for an Events Executive to manage logistics for their events in the nutrition sector. This hybrid role involves liaising with venues and suppliers, creating event materials, and supporting event delivery. The ideal candidate has experience in event organisation, strong communication skills, and the ability to manage complex logistics. Offers a supportive work environment with benefits including hybrid working, additional holidays, and wellbeing initiatives.

Benefits

25 days annual leave plus bank holidays

Cultural celebration day or birthday day off

Volunteer day for charity

Contributory Pension

Enhanced family-friendly leave pay

Wellbeing benefits

Cycle to Work Scheme

Qualifications

• Previous experience organising events and conferences.
• Ability to multitask and prioritise in a fast-paced environment.
• Excellent communication skills, both written and verbal.

Responsibilities

• Support the Head of Event Operations in researching venues.
• Create sponsor and speaker packs for events.
• Liaise with venues and suppliers to confirm logistics.

Skills

Organising events

Time management

Attention to detail

Teamwork

Communication

Problem-solving

IT skills

Tools

Microsoft Office

Job description

We are a global media group delivering exceptional content through events, digital, data & insight.

From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success.

We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick & Brighton office and to work remotely for the rest of the week.

Position

Position: Full time – permanent

Location: Gatwick & Brighton / Hybrid

Are you a self-motivated individual, driven to deliver outstanding events? Do you thrive in a collaborative environment?

If so, we have an exciting opportunity for an Events Executive to help manage the logistics for our global events in the nutrition sector. Working closely with the Head of Event Operations, the Event Executive will play a key role in the day-to-day organisation and delivery of events. This includes coordinating key operational elements, liaising with venues, award entrants, sponsors, and speakers, and supporting the smooth running of events both in the lead-up and on the day itself.

What you’ll be doing:

• Supporting the Head of Event Operations in researching and shortlisting new venues for social evenings and other suppliers for upcoming events
• Creating sponsor and speaker packs to ensure all information and presentations are received on time
• Liaising with venues to obtain menus, and to confirm logistics, accommodation and catering
• Liaising with the sponsor stand supplier to ensure stand production is on track and ready for the event
• Liaising, briefing and coordinating with any external suppliers such as AV, transport, photographers, etc
• Coordinating the award events, including managing award entries, liaising with and providing judges, sponsors, finalists and winners with relevant information
• Creating documentation for onsite such as AV scripts, running orders, delegate pack check lists, judging packs, scoresheets, winners packs, etc
• Researching and producing onsite materials for on-screen AV, event branding, trophies, certificates, delegate bags/packs/content, etc
• Working with the Head of Event Operations and marketing to produce onsite branding
• Drafting final delegate information and ensuring it is sent to delegates
• Helping to deliver the events onsite as part of the team
• Attending internal meetings where required, taking meeting notes and distributing

Requirements

What you’ll need:

• Previous experience organising the delivery of events and conferences
• Fantastic time management and organisation skills, with the ability to multitask and prioritise in a fast-paced environment and meet multiple deadlines
• Excellent attention to detail, with the ability to manage complex event logistics accurately
• Enthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbal
• A flexible approach with the ability to work independently and use own initiative
• Effective problem-solving skills and able to remain calm under pressure
• Strong IT skills including MS Office, especially Word, Powerpoint and Excel
• Flexibility in working hours and willingness to travel to international events

Other information

Company Benefits and Initiatives Include:

• 25 days annual leave in addition to bank holidays – increasing by one additional day after 6 years, up to a maximum of 30 days.
• An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”.
• A volunteer day to take for supporting a chosen charity and giving back to the community.
• Opportunity for hybrid working
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.
• Cycle to Work Scheme
• Electric Car Scheme

Why work for us

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.

If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.