Facilities Coordinator

JLL; Greater London; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A leading global real estate firm is seeking a Facilities Coordinator to enhance employee engagement and ensure smooth operations. The role includes coordinating workplace events, managing vendor relationships, and ensuring compliance with health and safety regulations. Ideal candidates will have strong organizational skills and the ability to manage multiple tasks efficiently. Join our team in London and play a crucial part in creating a positive workplace experience.

Benefits

Opportunity for career growth

Dynamic work environment

Employee engagement programs

Qualifications

• Experience in events and workplace engagement.
• Strong organizational and time management skills.
• Ability to manage relationships with service providers.

Responsibilities

• Coordinate workplace events to enhance employee engagement.
• Oversee daily workplace services and vendor management.
• Ensure compliance with health and safety regulations.

Skills

Workplace management

Communication

Event coordination

Vendor management

Health and safety compliance

Job description

Facilities Coordinator page is loaded## Facilities Coordinatorremote type: On-sitelocations: London, GBRtime type: Full timeposted on: Posted Todayjob requisition id: REQ480052**JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Facilities Coordinator**The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing ofmaterial, equipment and supplies, occupancy services and helpdesk.The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations;**Key Responsibilities****Employee Experience & Engagement*** Coordinate workplace events, activities, and programmes designed to foster community and enhance employee engagement.* Manage employee feedback systems and workplace satisfaction surveys, implementing improvements based on insights gathered.* Serve as primary point of contact for employee workplace-related queries, concerns, and suggestions, ensuring prompt and effective resolution.**Workplace Services Coordination*** Oversee daily workplace services including reception management, mail and package handling, catering coordination, and visitor management systems.* Coordinate meeting room bookings, equipment reservations, and workspace assignments to optimise space utilisation.* Manage relationships with service providers including cleaning, security, catering, and maintenance vendors to ensure consistent service delivery.**Space Management & Optimisation*** Monitor space utilisation and occupancy patterns to identify opportunities for improved efficiency and employee satisfaction.* Coordinate office moves, desk assignments, and workspace reconfigurations as organisational needs evolve.* Maintain accurate floor plans, seating charts, and space allocation records whilst ensuring compliance with health and safety requirements.**Technology & Equipment Support*** Coordinate workplace technology needs including audio-visual equipment, conferencing systems, and digital workplace tools.* Liaise with IT support teams to ensure seamless technology experiences in meeting rooms and collaborative spaces.* Manage equipment inventory and coordinate repairs or replacements as needed.**Health, Safety & Compliance*** Ensure workplace environments comply with health and safety regulations, accessibility standards, and company policies.* Coordinate emergency procedures, fire drills, and safety training programmes.* Monitor and maintain workplace amenities including kitchens, break areas, and wellness facilities to ensure they meet hygiene and safety standards.**Vendor & Stakeholder Management*** Build and maintain relationships with external service providers, ensuring contract compliance and service level achievement.* Collaborate with facilities management, HR, and other internal teams to align workplace experience initiatives with broader organisational objectives.* Prepare regular reports on workplace metrics, service performance, and employee satisfaction levels.**Event & Programme Management*** Plan and execute workplace events including team meetings, social gatherings, wellness programmes, and corporate functions.* Coordinate logistics for internal and external events, managing bookings, catering, equipment, and setup requirements.* Support onboarding processes by ensuring new employees have positive first impressions and smooth workplace integration.#LI-JA1**Location:**On-site –London, GBRIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .