Regional Administrator

Transfo Services; Coventry; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A leading engineering service provider in Coventry is looking for a Regional Administrator to manage administrative tasks, purchasing, and project coordination. The ideal candidate will possess strong skills in SAP, attention to detail, and effective communication abilities. This role offers a competitive salary, bonus scheme, and various employee benefits. Join us to support our engineering and projects teams effectively and efficiently.

Benefits

Competitive salary & Bonus Scheme

28 Days Annual Leave + Public Holidays

Employee Share Ownership Programme

Qualifications

• Previous experience in an administrative or project support role.
• Strong knowledge of SAP and purchasing systems.
• High attention to detail and organizational skills.

Responsibilities

• Manage purchasing, project administration, and system uploads.
• Coordinate DHL shipments and supplier communication.
• Administer timesheets and maintain project documentation.

Skills

Strong working knowledge of SAP

Purchasing systems (e.g. Coupa)

High level of accuracy

Strong organizational skills

Confident communicator

Competent in Microsoft Office

Job description

Mission

The Regional Administrator provides essential administrative, and systems support to regional engineering and projects teams. The role is responsible for managing purchasing, project administration, system uploads, and coordination activities to ensure projects, orders, and operational processes are delivered efficiently, accurately, and in line with company procedures.

Responsibilities

Project & Systems Administration

• Create and maintain projects within SAP, including initial project setup and ongoing updates
• Upload and manage project data, documentation, and cost information within SAP
• Create structured project folders, ensuring accurate file storage and transfer of project documentation
• Upload and administer new subcontract orders, ensuring correct documentation and approvals are in place

Purchasing & Order Management

• Place SAP orders for regional projects in line with approved budgets and procedures
• Raise and manage Coupa purchase orders, ensuring compliance with procurement processes
• Support staff purchasing, including raising requests, tracking orders, and resolving queries
• Liaise with finance and procurement teams to resolve order, invoice, or system issues

Logistics & Supplier Coordination

• Coordinate DHL shipments, including booking, tracking, and resolving delivery issues
• Act as a point of contact for suppliers and subcontractors regarding orders and documentation

Engineering & Compliance Support

• Manage the calibration schedule for engineering tools, ensuring records are maintained and equipment remains compliant
• Track calibration dates, arrange servicing, and maintain certification records

Time & Resource Administration

• Administer and process timesheets, ensuring accuracy, completeness, and timely submission
• Resolve discrepancies in collaboration with managers and staff

General Administrative Support

• Maintain accurate records and databases across regional systems
• Support audits, project reviews, and compliance checks by providing documentation and reports
• Provide general administrative support to regional engineering teams as required

Health & Safety

• Track and record engineering teams and Management H&S completions
• Track and raise awareness of upcoming H&S renewal requirements

Skills & Experience

• Previous experience in an administrative or project support role
• Strong working knowledge of SAP and purchasing systems (e.g. Coupa)
• High level of accuracy and attention to detail
• Strong organisational and prioritisation skills
• Confident communicator with the ability to liaise across teams and suppliers
• Competent in Microsoft Office, particularly Excel and Outlook

Desirable

• Experience supporting engineering, construction, or technical projects
• Understanding of procurement, subcontract management, or logistics coordination
• Experience managing compliance-related records (e.g. calibration, audits)

Personal Attributes

• Highly organised and methodical
• Proactive and able to work independently
• Professional, reliable, and discreet
• Comfortable managing multiple priorities and deadlines
• Strong problem-solving mindset

What we offer you

Competitive salary & Bonus Scheme, 28 Days Annual Leave + Public Holidays, Holiday Buy & Sell programme, Pension Scheme, Employee Share Ownership Programme, Various Health & Wellbeing Support Options, Gym Flex, Open Talent Market (internal mobility opportunities + access to mentors & projects globally), Shopping & Dining Discounts, Learning Portal and much more.

Apply now

Please submit an online application to be considered for any position with us. You know about us, so let us learn about you! Apply today.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

Become an IMPACT Maker with Schneider Electric – apply today!

€36 billion global revenue
+13% organic growth
150 000+ employees in 100+ countries
#1 on the Global 100 World’s most sustainable corporations

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

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