Assistant Bidding Design Manager

Macro Group; Greater London; Hybrid; GBP 30,000 - GBP 45,000; Full time

Job summary

A global facilities management specialist seeks a candidate to join their bid and solutions team. The role involves designing and formatting bid responses and presentations while managing document processes. Ideal candidates should possess strong communication skills, proficiency in Microsoft Office and Adobe InDesign, and significant document preparation experience. This hybrid position is based in Greater London and includes flexibility in working hours as needed for project deadlines.

Responsibilities

• Design and format bid responses and presentations aligning with brand guidelines.
• Manage the document and design process for proposals.
• Develop tailored graphics and illustrations for proposals.
• Proofread sections of proposals when required.
• Provide administrative support for tender responses.

Skills

Excellent written English

Computer literacy

Adobe Creative Suite (InDesign)

Strong teamwork skills

Creativity and design flair

Document preparation skills

Good organization and planning skills

Ability to meet deadlines

Understanding of bid management process

Strong layout and design skills

Education

Degree or equivalent qualification in a relevant subject

Tools

Microsoft Office

Adobe InDesign

Microsoft PowerPoint

Job description

Full details of the job.

About Us

Macro is a recognised global specialist in facilities management, providing cutting-edge services to some of the most prominent brands offering workplace design, helpdesk services, interim property management, and providing solutions to making buildings healthier, smarter and sustainable by using advanced technological solutions.

We are driven by a commitment to excellence in everything we do. Our values—Drive for Better, Delight Customers, Do What’s Right and Develop People—shape our culture and guide our decision-making. Our strategic priorities focus on Everyday Excellence, Outstanding Experience, and Everlasting Impact.

Join our team to contribute to an organisation that prioritises innovation and technology. Experience the perfect blend of opportunity and community, where you will benefit from a supportive and people-focused culture.

About the Role

In this role, you will support the overall bid and solutions team with desk top publishing services to design and format bid responses and presentations, and developing infographics, that align with Macro’s brand guidelines.

You will be the custodian of the Macro brand guidelines across the overall bid team, supporting the wider business where required.

This includes capturing all new bid content and infographics within the bid content library (aftercare), and recording and sharing lessons learned and best practice.

This hybrid position involves up to two days per week in Macro’s London office. As Macro operates globally, there may be a requirement to work across different time zones.

Please note that this role is a Fixed Term Contract (Maternity Cover) only.

Main Job Responsibilities

• Responsible for the design, look, and feel of the bid response documents and presentations.
• Manage the document and design process for any proposal and bid response– identifying key dates, times, and milestones, and continually reinforcing these to the project team; identifying document-related risks to the solutions and bidding manager.
• Analyse the customer’s RFP for ‘document’ requirements such as layout, format, restrictions, etc.
• Create the response template based on the customer’s RFP and standard in-house templates or bespoke designs for the specific opportunity.
• Populate the proposal with content provided by various contributors.
• Develop tailored graphics and illustrations for inclusion in the proposal.
• Ensure the proposal is professionally laid-out and formatted, working with external designers when required for more strategic specific bids.
• Maintain version control as proposal is developed (e.g., providing draft copies as needed and updating the bid plan regarding content status; identifying missing content and escalating where required).
• Develop and maintain standard reusable document templates.
• Maintain the library of all previously submitted bid responses, proposals, presentations, and infographics.
• Proofread sections of the document when required.
• Provide administrative support for the tender response effort when necessary (e.g. meeting co-ordination, minute-taking, and action tracking.)
• Support the creation and design of slides and other collateral for presentations, where appropriate.
• Work closely with Marketing to support with marketing campaigns, presentations, capability statements, and social media posts.

About You

The ideal candidate must have:

• Excellent written English, with strong written and oral communication skills.
• Computer literacy, including essential proficiency in Microsoft Office programs.
• Adobe Creative Suite (InDesign) experience at least at an intermediate level (essential).
• Strong teamwork skills.
• Creativity and design flair.
• Fast and accurate document preparation.
• A professional appearance and attitude.
• Strong comprehension and interpretation skills.
• Strong document preparation skills.
• Good organisation and planning skills.
• Initiative and the ability to meet deadlines.
• Experience managing proposal documents – ideally at least two years, with an understanding of the overall bid management process.
• Strong layout and design skills, including the ability to design and amend graphics, illustrations, and layouts to a high standard; an excellent eye for design and the ability to produce attractive, contemporary, and well‑laid‑out documents.
• A good understanding of project management techniques relating to document management and design work.
• The ability to establish effective rapport with, and gain the confidence of, team members, content contributors, managers, and stakeholders.
• The ability to work calmly under pressure.
• The ability to escalate issues effectively when key project milestones may be at risk.
• Enthusiasm for working in an intensive, deadline‑driven, and high‑profile role.
• The ability to work effectively on multiple, concurrent projects.
• The ability to work both independently and as part of a team, as required.
• Flexibility to work extended hours, by prior arrangement, when required to meet deadlines.

Qualifications

• Degree or equivalent qualification in a relevant subject.
• Proficiency in using Adobe InDesign.
• Intermediate-level proficiency in Microsoft PowerPoint.

Diversity Statement

We want to create a workplace where everyone feels safe to bring their whole selves to work. We recognise that every individual has different needs. This is Macro’s EDI campaign, a commitment to understanding and supporting those needs, both professionally and personally.

Our aim is to help identify and acknowledge individual needs that may impact work-life experience. It’s about being proactive, learning from one another, and creating a supportive space that encourages growth and productivity.

Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact care [e-mail] to speak to a member of our team.