Editorial Administrator, Research & Reference

Oxford University Press; Oxford; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A leading academic publishing organization is seeking an Editorial Administrator to provide administrative support within the Research & Reference Acquisition team. This role involves coordinating peer reviews, managing publishing documentation, and supporting digital projects, all in a collaborative environment. Candidates should have excellent communication skills and a proactive work ethic. This position offers a chance to contribute directly to high-quality academic content reaching global audiences.

Qualifications

• Excellent written, verbal, and interpersonal communication skills.
• Prior experience in a publishing environment.
• Ability to work independently and proactively.

Responsibilities

• Coordinate peer review processes and manage communications.
• Provide administrative support for digital commissioning projects.
• Ensure seamless information flow across departments.

Skills

Excellent written, verbal, and interpersonal communication skills

Strong organisational, time management, and prioritisation abilities

Attention to detail

Excellent proofreading and research skills

Proficient with MS Office

Education

Educated to degree level or equivalent

Tools

SAP

Biblio

Job description

Editorial Administrator, Research & Reference

Location: Noida, UP, IN, 201306

Department: Academic India

Job Title

• Title: Editorial Administrator
• Department: Research Editorial
• Location: Sector-62, Noida

About the Role

Introduction – the ‘why’

Joining OUP as an Editorial Administrator offers the opportunity to play a meaningful role within a mission‑driven organisation dedicated to advancing knowledge worldwide. This role supports the Research & Reference Acquisition team, contributing directly to the smooth running of publishing processes that enable high‑quality academic content to reach global audiences.

You will work within a collaborative, cross‑functional environment that values accuracy, efficiency, and strong relationships with authors, editors, reviewers, and internal teams. As part of the Academic Division, you’ll be involved in current and future commissioning projects, digital initiatives, reporting activities, and new product development. This is an excellent role for someone motivated by impactful work, continuous learning, and being part of a team that upholds OUP’s values and publishing excellence.

Opportunity – the ‘what’

In this role, you will provide end‑to‑end commissioning and administrative support across a wide range of publishing activities. Your day‑to‑day work will include:

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• Coordinating peer review processes, managing invitations, deadlines, collating reports, and processing payments and gratis copies.
• Issuing standard decline communications for speculative proposals.
• Preparing new‑in‑paperback proposal paperwork, including collating sales data and edition reviews.
• Supporting digital commissioning projects, such as Oxford Intersections, Law Pro, Reference products, and the Audience Editor team—including research, admin tasks, report drafting, article pitch coordination, and contract requests.
• Delivering general acquisitions administrative support, such as preparing reports, arranging product access, processing exam/instructor copy requests, drafting internal documentation, handling payment requests, agenda and calendar management, and liaising with internal departments.
• Supporting Open Access (OA) processes, including updating funding records and OA documentation.
• Managing prize administration for research book awards—coordinating submissions, batching entries, handling payments, and liaising with award committees.
• Ensuring effective internal liaison to maintain seamless information flow across OUP.
• Working accurately within systems and data tools, including SAP and Biblio, troubleshooting system‑related queries, and maintaining precise records.

As the role develops, you may also:

• Draft basic contracts and cover notes.
• Collate and proofread Pub Comm proposals and Delegates’ paperwork.
• Support post‑publication author care and manage queries or corrections.
• Manage permissions queries from translations and rights teams.
• Handle administrative tasks on OUP India systems.

Your work will have a direct impact on the efficiency and quality of commissioning and publishing activities across the Academic Division, contributing to the success of OUP titles globally.

About You

• Educated to degree level or equivalent.
• Excellent written, verbal, and interpersonal communication skills.
• Highly literate and numerate with strong attention to detail.
• Strong organisational, time management, and prioritisation abilities.
• Able to work independently and proactively.
• Excellent proofreading and research skills.
• Computer literate, proficient with MS Office (advanced Excel desirable).
• Aptitude for quickly learning new systems.
• Prior experience in a publishing environment.
• Familiarity with SAP, Biblio, or similar systems.

Queries

For any questions regarding this role, please contact [e-mail].

Dependent on skills and experience.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.