Sales Administrator

Bidfood Care Home Magazine; Nottingham; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A leading foodservice provider in Nottingham is seeking a Sales Administrator for a 12-month fixed term contract to support its sales team. The role involves managing diaries, coordinating meetings, and providing administrative assistance. Ideal candidates will have strong organizational skills, be proficient in office software, and have a professional telephone manner. This is an opportunity to contribute significantly to a dynamic team in a supportive work environment.

Benefits

25 days holiday plus bank holidays

Pension contributions matched

Access to health plan and confidential support

Exclusive high street discounts

Pay as you earn option

Qualifications

• Strong professional telephone manner.
• Experience booking travel, accommodation, conferences or events.
• High level of confidentiality and discretion.

Responsibilities

• Provide comprehensive administrative support to the Head of Sales.
• Act as first point of contact for managing calls and enquiries.
• Coordinate diary management and organize meetings and events.

Skills

Proven experience as a senior administrator

Excellent typing, grammar and written communication

High PC literacy in PowerPoint, Word, Excel, Outlook and Teams

Strong organisational skills with exceptional attention to detail

Ability to work independently and as part of a team

Job description

About the role

Sales Administrator - Nottingham

Fixed Term Contract - 12 months maternity cover

As a sales administrator, you will act as the central administrative point for the depot sales team, supporting everything from diary management and meeting coordination to documentation, reporting, pricing queries, and event organisation. You’ll play a vital part in helping our Head of Sales stay focused, informed, and productive. This is a role for someone who thrives in a fast paced environment, can balance multiple priorities, and can communicate confidently with internal and external contacts at all levels.

Key Responsibilities

• Provide comprehensive administrative support to the Head of Sales.
• Act as first point of contact, managing calls, emails and enquiries professionally.
• Coordinate diary management, including team holidays, internal meetings and supplier slots.
• Take accurate minutes and track actions, ensuring timely follow up.
• Organise meetings, conferences, exhibitions and associated logistics.
• Prepare high quality correspondence, documents, PowerPoint presentations and Excel reports.
• Support field sales admin: new account mobilisation, sample processing, pricing queries and logging.
• Maintain compliance with internal policies and procedures, including mileage, gifts & hospitality, samples and rebates.
• Manage reporting deadlines (weekly, monthly, period-end, and ad hoc).
• Ensure accurate maintenance of key records including holidays, sickness, rebates and samples.
• Store contractual paperwork and submit rebate or deal requests correctly.

What Success Looks Like

• Smooth and efficient diary and meeting management.
• High quality written communication and presentations.
• Reduced junk calls and efficient email triage.
• Timely and accurate reporting and record keeping.
• Strong compliance with policies and procedures.
• Professional liaison with internal and external stakeholders.

About You

We’re looking for a administrator who is proactive, highly organised and confident working with senior stakeholders. You will bring:

Experience & Skills

• Proven experience as a senior administrator.
• Excellent typing, grammar and written communication.
• High PC literacy in PowerPoint, Word, Excel, Outlook and Teams.
• Strong organisational skills with exceptional attention to detail.
• Experience booking travel, accommodation, conferences or events.
• Ability to work independently and as part of a team.
• A professional and articulate telephone manner.
• High level of confidentiality and discretion.

Key Behaviours

• Passionate – committed to doing things right and delivering on promises.
• Flexible – adaptable to changing priorities and approaches.
• Challenging – constantly seeking improvement and high performance.
• Innovative – open to new ideas and solutions.
• Working Together – a strong team player who communicates openly and supports others.

Why Join Us?

You’ll be joining a dynamic, supportive environment where your contribution is valued and your role is essential to the effectiveness of the Sales function. This is your opportunity to step into a varied, rewarding position at the heart of a busy commercial operation.

About us

Our journey began back in 1929. Since then, we’ve continued to build a strong and resilient business with a great future. It\'s why we believe we’re the best foodservice provider in the country.

A journey that gives back

We want your career with us to be as rewarding as possible. So, you’ll get lots in return for your hard work. That includes benefits that can support your wellbeing and financial security, and give you peace of mind.

The essentials

• 25 days holiday (plus bank holidays) as a minimum and the opportunity to buy more
• A pension - contribute 4% and we’ll match you (after year 1, we’ll match your contributions up to 6%).
• Life cover that you can increase.
• Access to confidential support and counselling, when you need it.
• A health plan that gives you money back on everyday medical costs for all the family, as well as access to a digital GP.

The extras

• Exclusive range of high street discounts including cinema, tech, travel, fashion, food and drink.
• Get paid as you earn - access to up to 20% of your pay before payday.
• Opportunity to buy dental cover and critical illness cover.

We want everyone to join our journey

We’re on a journey towards creating the best possible workplace. We’ve got some way to go, but we’re building a diverse and caring workforce. One that’s filled with forward-thinking people who each bring unique talents and skills. So whatever your life experience, we want you to join us - and you really can come as you are!