Academy Head of Ops

Club Rugby; Cheltenham; On-site; GBP 125,000 - GBP 150,000; Part time

Job summary

A local sports club in Cheltenham is seeking an Academy Head of Operations (Part Time) to manage Academy Operations. Responsibilities include leading operational support, managing staff processes, and coordinating fixture communications. Ideal candidates are knowledgeable in youth sports, can work flexibly during evenings and weekends, and are eager to gain leadership experience. The position offers a competitive salary in line with national living wage, contributing to a Category 3 Academy focused on excellence.

Qualifications

• Experience or familiarity with operational processes in an Academy setting.
• Ability to manage staff safer recruitment processes and maintain records.
• Knowledge of fixture management and planning operations.

Responsibilities

• Lead and provide support to Academy Manager and Management Team.
• Manage staff safer recruitment processes and maintain records.
• Lead fixture confirmations and communications with relevant stakeholders.

Skills

Knowledge of working in an Academy or youth sport

Effective communication

Flexibility for evening and weekend work

Job description

New. Academy Head of Ops - Cheltenham FC. Closes 14 Nov

Cheltenham Town FC Academy is welcoming applications for an Academy Head of Operations (Part Time) who will oversee the planning and implementation of our Academy Operations strategy.

We are looking for an individual who will support the Academy Manager in the day-to-day operations of the Academy and can communicate effectively with key stakeholders.

The role would suit someone with knowledge of working in an Academy or youth sport, and is seeking to gain leadership experience within an Academy setting.

The role is part-time (17.5 hours a week) and would suit someone who has the flexibility to work evenings and weekend fixtures. At present, the role would be paid in line with the national living wage.

The successful candidate will be joining an ambitious Category 3 Academy with a dedicated and experienced staff that is striving to be the best they possibly can be.

Overall purpose of the job

Lead and provide operational and administrative support to the Academy Manager and the Academy Management Team

Key Tasks & Responsibilities

• Management of staff safer recruitment processes
• Maintain staff central records (update SRS / SCR)
• Lead on fixture confirmation and communications (internal, opponents, assigning referees, facilities, transport and externals (scouts, EFL match observations))
• Lead on the transport strategy and booking of transport
• Lead on the planning and operations of the academy’s games program (festivals, tri-fixtures, tours, EFL fixtures and additional games programme)
• Act as a point of contact between the Academy and the League for all administrative matters
• Management of the player central database (IFAS, internal database, player signings and transitions)
• Support Head of Departments with scheduled events
• Support the clubs health and safety officer with matters relating to the safe operation of the Academy
• Support the Academy manager in developing partnerships to strengthen the Academy provisions and the Academy development programme
• Lead the organisation and be the key contact for the Academy tours
• Undertake self-development to ensure knowledge in relation to all aspects of your role is up-to-date and forward-thinking.
• Such other duties as may be appropriate to achieve the objectives of the post and to assist the Academy Manager