Football Operations & Admin Assistant

EFL; Swindon; On-site; GBP 25,000 - GBP 30,000; Full time

Job summary

A local football club is seeking a proactive Football Operations and Admin Assistant to support the football administration department. The successful candidate will manage various tasks, including match arrangements for Under 18 and Under 21 age groups, assist with recruitment, and ensure smooth operations at the Training Ground. Excellent communication and organisational skills are essential, and flexibility for evening and weekend work is required.

Qualifications

• Experience of working in an administration and operational role.
• Enthusiastic with a can-do attitude.
• Must be trustworthy with highly sensitive information.

Responsibilities

• Assist with day-to-day management of football administration department.
• Responsible for administration relating to Under 18 and Under 21 age groups.
• Make arrangements for U18-U21 home and away matches.
• Present at all U21 home matches to assist with operations.
• Assist with recruitment of new staff and volunteers.
• Support head of operations with facilities-related tasks.

Skills

Strong attention to detail

Excellent communication skills

Organisational skills

Problem-solving abilities

Proficient in Word, Excel, Outlook, PowerPoint

Job description

An exciting opportunity has become available within the football admin department at Colchester United Football Club. We are looking for a proactive and committed Football Operations and Admin Assistant to join our dynamic team at the Club’s Training Ground.

The successful candidate will work closely with the Head of Football Administration and Operations, playing a key part in keeping the fast-paced Football Admin Office and Training Ground running smoothly and efficiently.

The role includes, but is not limited to:

• Assist the Football Secretary with the busy and fast paced day-to-day management of the Club’s football administration department.
• To be responsible for all administration and operations relating to the Under 18 and Under 21 age groups, including player registrations, trialists and fixture arrangements.
• Make all arrangements for U18-U21 home and away matches to include liaising with leagues, opposition, match officials, arranging travel, accommodation, catering requirements, stewarding, and medical provisions.
• To be present at all U21 home matches to assist with the overall operation of the match.
• Assisting HR and the Academy Manager with the recruitment of new staff and volunteers.
• Coordinate scout ticket requests for fixtures and relevant outgoing requests for the recruitment and scouting departments.
• Assisting with day-to-day training ground operations, following procedures, and identifying areas for improvement.
• Support Head of Operations with facilities-related tasks, such as arranging repairs or liaising with contractors.
• Support Club Secretary with First Team administration i.e. daily/weekly Anti-Doping schedules, assisting with arrangements for first team home and away fixtures in terms of liaison with opposing teams, match officials and travel arrangements.
• Assistance when required with first team player registrations, contracts and loan agreements.
• Communicating and co-ordinating internal meetings with all relevant personnel, and the taking and circulating of minutes.
• Cover Football Secretary at First Team home matches, as and when required.
• Undertake any other reasonable duties as requested by the Head of Admin and Operation & Football Secretary.

About The Candidate

• Experience of working in an administration and operational role.
• Strong attention to detail, upholding high professional standards.
• Excellent communication skills, both verbal and written.
• Enthusiastic with a can-do attitude, working effectively under own initiative and as a member of a team.
• Excellent organisational skills, ability to prioritise, work under pressure, meet deadlines and work on multiple tasks at once.
• Must be a detailed planner, possess strong analytical skills and have problem solving abilities.
• Must be trustworthy with highly sensitive information.
• Flexibility for regular evening and weekend work.
• Proficient in Word, Excel, Outlook and Power Point.
• All staff must be aware of all Safeguarding and Equity and Diversity issues, along with all Academy and Club policies, rules and regulations.