Purchase Ledger and Accounts Assistant

Ascenti Physio Limited; Fareham; On-site; GBP 25,000 - GBP 30,000; Full time

Job summary

A leading provider of healthcare services in the UK is seeking a Purchase Ledger & Accounts Assistant. In this role, you will take ownership of supplier ledgers and assist the Finance team with daily operations. Key responsibilities include monitoring accounts payable, processing invoices using Sage, and performing reconciliations. The ideal candidate will have strong bookkeeping skills and prior experience in a similar role, ensuring timely payment of invoices and maintaining supplier relationships.

Qualifications

• Proven purchase ledger experience required.
• Experience in accounts reconciliation is essential.
• Ability to manage payment queries effectively.

Responsibilities

• Monitor and maintain relevant Accounts Payable inboxes.
• Input invoices ensuring proper coding and accuracy.
• Complete monthly reconciliations for rent control accounts.

Skills

Strong bookkeeping skills

Invoice processing

Accounts reconciliation

Tools

Sage

Job description

Overview

We are Ascenti. The leading provider of physiotherapy, mental health, and government services in the UK. Our three Business Units – Ascenti Physio, Advo Health and Six Physio – are bound together by our common purpose to help people live fuller lives.

With more than 25 years’ experience serving both the public and private sectors, we are industry leading experts and passionate believers in our distinct clinical philosophy, because we know how it works and see first-hand how it helps people every day.

Your purpose

As a Purchase Ledger & Accounts Assistant, you will take ownership of the rent supplier ledgers, and be responsible for providing the Finance and Accounts team with support, whilst giving our suppliers a great experience. You will be a valued member of our team, who will assist in ensuring the smooth day-to-day running of the Accounts Payable process, fostering strong relationships with vendors and ensuring timely payment of outstanding invoices.

This role encompasses all traditional purchase ledger tasks, including inbox monitoring, invoice input and approval, payment of invoices and reconciliation of statements and ledgers. The role also includes responsibility for various management accounts month-end reconciliations. Therefore, strong bookkeeping skills and experience in accounts reconciliation are essential, in addition to proven purchase ledger experience.

You will take ownership of the rent deposit, rent prepayment and accrual control count, and purchase ledger control balance sheet reconciliations, ensuring full reconciliation at individual site level to the underlying facility data and accuracy across both P&L and balance sheet.

How your role fits within our team

Reporting to the Finance Transactions Manager and working within the Accounts Payable team, you will provide support by ensuring all tasks are completed on-time to a high standard and provide support to the wider department as workload requires.

Internally you will work closely with the wider Finance and Accounts department to monitor our performance, highlighting performance concerns, and managing improvements appropriately. You will also interact with our Customer Engagement, Patient Engagement, and Physiotherapy departments to assist with processing of their payments. You will also work closely with our Facilities department, to ensure accurate records are maintained for rental deposits, rent prepayments/accruals, and to provide updates on any discrepancies between the facility, accounting records, and systems.

Externally you will work with suppliers, developing relationships, attending review meetings (where needed), and providing high quality service- all with the support of the wider Finance and Accounts team. This will ensure that financial considerations are integrated into all strategic decisions, driving the organisation's success.

Key responsibilities

Purchase ledger:

• Full ownership of the rent and associated supplier ledgers.
• Monitor and maintain relevant Accounts Payable inboxes.
• Input invoices into Sage ensuring proper coding and accuracy across a multi entity group.
• Set up payments on the bank, allocate payments on Sages, and complete regular weekly and monthly BACS runs.
• Ensure supplier accounts are regularly reconciled to statements.
• Management of consolidated rental invoices.
• Obtain relevant approvals from wider business to pay invoices.
• Full ownership of queries in the rent supplier inbox.
• Escalate any issues with invoices to the Finance Transactions Manager where needed.
• Assist the Finance Transactions Manager where required.
• Any ad-hoc duties where required.

Accounts assistant:

• Completion of month end Aged Creditors reconciliation including updating commentary on any accounts with overdue or disputed balances.
• Reconciliation of the rent control account ensuring every rental property is accurately updated so that the prepayment and accruals for rental costs are accurate in the P&L and balance sheet.
• Reconciliation of the rent deposit account ensuring all rent deposits paid and returned reconciles to both the accounts and facilities records.
• Support with the historic rent deposit project to obtain confirmations for all sites and update to the accounting records as required.
• Support the Head of Finance with any analysis or queries as required.
• Support with the year-end statutory and bank facility audits as required.
• Month end bank reconciliations.

Professional standards

We care about doing the right thing by our people and everyone that we work with. We also expect our people to do the right thing and to model the behaviours outlined in our Code of Conduct.

As an Ascenti employee you will follow key principles and policies covering Safeguarding, Equality Diversity and Inclusion, Data Protection, and Risk Management