Academic Administrator

Embassy Summer; Hastings, Greater London; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A renowned summer program provider in Hastings is looking for an Academic Administrator to manage various administrative tasks within the academic department. The role involves working closely with the Director of Studies to ensure smooth operations, monitor student attendance, and assist in class assignments. Candidates should have organizational skills and IT proficiency, particularly in Excel, along with a desire to work in education. A full-time position offering gross weekly pay of £698.98, including residential accommodation and uniform.

Benefits

FREE Full board residential accommodation

Staff uniform provided

Qualifications

• Experience with Microsoft Excel and Office is essential.
• Degree level education or equivalent is required.
• CELTA or equivalent qualification is desired.

Responsibilities

• Ensure the smooth running of the academic department.
• Monitor and check attendance of students.
• Assist with testing and induction days.

Skills

Attention to detail

Desire to work in education

Excellent organisational skills

Effective communication

Ability to work independently

Education

Degree Level or equivalent

CELTA or equivalent

TEFL course (min 120 hours input)

Tools

Microsoft Excel

Microsoft Office skills

Job description

Join our winning team of global superstars in summer 2026

Embassy Summer, under its parent company EC English, offers award winning summer vacation programmes for young people across multiple locations in the UK, Malta, Spain, South Africa & UAE. Students learn English or Spanish whilst immersing themselves in the local culture and surroundings. Our programmes are a combination of language classes, exciting excursions and fun-filled sporting, creative and social activities.

From its humble beginnings in Hastings over four decades ago, Embassy Summer has today evolved into a globally recognised and trusted brand. Our vision is to help our students succeed in a global community. We love bringing our young learners from around the world together through a common language and building global connections.

Position Summary

TheAcademic Administratorreportsto the Director of Studies. Their role is to carry out the administrative tasks of the Academic Department promptly and accurately.

Key Responsibilities

• Ensuring the smooth running of the academic department in collaboration with the Director of Studies.
• Promoting and safeguarding the welfare of students with whom you come into contact.
• Maximise student and Group leader satisfaction by dealing withclassing and level queries.

Specific Responsibilities

Under the direction of the DoS

• Monitoring and checking attendance.
• Assisting with testing and induction days.
• Collating test results.
• Assigning students to classes and communicating class allocation.
• Assigning teachers to classes.
• Printing and displaying class listsin a timely manner.
• Printing certificates and reports.
• Monitor branded stock and ensuring theteacher’s rooms are stocked with requiredresources.
• Check technology in classrooms, ifrequired.
• Ensuring all student feedback is collected prior to student departure.
• Ensure contracted teacher centre duties are fulfilled.
• To carry out centre duties to meet the operational needs of the centre.
• To create a positive,inclusiveand safe workplace environment.

Organisational Compliance

The job holder will be expected to operate in accordance with the company’s Code of Conduct, and any local policies and operating procedures relating to academic, welfare and safeguarding matters.

Employees are required to cooperate fully with all arrangements in place related to Health and Safety which include implementation and compliance with control measures resultant from risk assessments and engagement with, and completion of, any relevant Health and Safety training.

Education Required

• To have excellent Excel and other Microsoft Office skills

Education Desired

• Educated to Degree Level or equivalent (Level 6 Qualifications and Credit Framework)
• CELTA, Trinity ESOLor
• To have completed a TEFL course (min 120 hours input)

Essential criteria

• Attention to detail
• Desire to work in education / learning
• Excellent organisational skills
• The ability to communicate effectively with others
• The ability to work independently

Personal Attributes

• Excellent communication and interpersonal skills
• Excellent organisational and planning skills
• Excellent IT skills (especially Excel)
• Ability to work under pressure

Working week

• 6 days out of 7 (1 day off per week)
• All management roles are residential

Remuneration

Gross weekly pay: £698.98

(Basic weekly pay: £623.70 + Holiday pay: £75.28)

FREE Full board residential accommodation included

Staff uniform

All staff are required to wear the designated company uniform while on duty. Employees must ensure that the uniform is worn properly, maintained in a clean and presentable condition, and always adheres to the company’s dress code standards.

Disclosure and Barring Service

If you do not have a valid Enhanced DBS and are not subscribed to the DBS update service, we will need to apply for a new Enhanced DBS for you. Please confirm this at the time of application.

Equality and Diversity

Equality and diversity are at the heart of everything we do. Our learning opportunities are open to everyone, regardless of their background and circumstances, and we apply the same standards to the staff we employ.