Project Administrator

Lambeth Palace Library; Liverpool; Hybrid; GBP 25,000 - GBP 35,000; Full time

Job summary

A church organization is seeking a skilled administrator to support the Sefton Deaneries Fit for Mission project. This two-year role will involve creating effective communication systems, scheduling meetings, and providing data support. The successful candidate will excel at managing information and coordinating events, ensuring that the project runs smoothly while adhering to GDPR compliance. Candidates are expected to have a keen eye for detail and strong organizational abilities, with opportunities for hybrid work.

Qualifications

• Experience in administration and support roles.
• Proficient in modern communication strategies.
• Familiarity with project coordination and event management.

Responsibilities

• Provide administrative support to the Fit for Mission Team.
• Develop effective systems for communication.
• Schedule meetings and produce agendas and minutes.
• Organize service rotas and prepare orders of services.
• Manage data in compliance with GDPR.

Skills

Effective communication

Organizational skills

Attention to detail

Data handling

GDPR compliance

Tools

SharePoint

Job description

The postholder will mainly work within Sefton Deaneries covering Blundellsands, Crosby, Netherton, Orrell and Seaforth. There is the opportunity for hybrid work. Some meetings will be across the Diocese and at St James’ House (own means of travel needed).

Context:

We are excited to be part of a new project in Sefton which seeks to bring together a significant number of the Church of England parishes on many aspects of church life, change the way we organise ourselves at parish level, facilitate greater collaboration between congregations and streamline governance structures. The aim is to be more effective in providing more opportunities for people in the deanery to experience church and faith and for the church to serve the needs of the local community and through this change to grow the church both numerically and spiritually. This change project is called Fit for Mission.

Job Summary:

In this exciting two year role, you will provide efficient administration support to the Sefton Deaneries Fit for Mission Team Lead and Navigation Team who co-ordinate this local project. Excelling at creating new systems and championing clear communication, you will be responsible for the collection, development and handling of data, as well as overseeing the co-ordination of events and meetings. Familiar with traditional and modern communication strategies, you are a confident, flexible and professional administrator with an eye for detail.

Key responsibilities include:

Providing effective administrative support to the Change Facilitator, Change Lead and the Navigation team, you will be integral to the successful programme delivery. Some tasks included in your role are:

• Developing and implementing effective systems to communicate to church leaders, PCCs, change teams and church members in relation to Fit for Mission; this includes a new website and social media pages, events and meetings
• Scheduling meetings & producing agendas and minutes with a quick turn-around; collating the required documentation
• General administrative support to local clergy including organising service rotas, preparation of orders of services, arrangement of parochial meetings
• Helping to establish the future Support Services function
• Liaising with a range of team leads to feedback and keep the project on track
• Preparing documents and reports, proof reading and editing documents written by others
• Collecting and inputting measurement data and maintaining spreadsheets
• Liaising with Finance, HR and other departments
• Providing data input support for local parish finance teams (training will be provided).
• Initiating and maintaining a digital filing system (SharePoint)
• Managing data in compliance with GDPR
• Other administrative tasks that are required to supporting the navigation team lead, portfolio leads, and change facilitator to achieve a successful and timely transition as they balance this role with ongoing parochial responsibilities.

PLEASE SEE ATTACHED RECRUITMENT PACK FOR FURTHER INFORMATION AND PERSON SPECIFICATION