Compliance Coordinator

CBRE, Inc.; Nottingham; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A leading global real estate services firm in Nottingham seeks a Compliance Coordinator to manage the CAFM system and oversee maintenance activities. The ideal candidate will have proven CAFM experience, strong Microsoft Office skills, and excellent communication abilities. You will coordinate with internal teams, subcontractors, and ensure compliance with contractual requirements. This position offers a great opportunity for those who are highly organized and detail-oriented in a busy facilities environment.

Qualifications

• Proven knowledge and experience of CAFM systems and processes.
• Strong Microsoft Office skills, particularly Teams, Outlook, and Excel.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks, prioritise effectively, and meet deadlines.

Responsibilities

• Act as a key user of the client CAFM system, ensuring accurate maintenance.
• Oversee scheduling and completion of maintenance works as per SLA.
• Coordinate with internal teams and subcontractors for on-time delivery.
• Manage compliance inbox, processing requests thoroughly.
• Review subcontractor paperwork for compliance.

Skills

CAFM systems experience

Microsoft Office skills

Excellent verbal communication

Excellent written communication

Time management

Job description

Compliance Coordinator

Location: Beeston, Nottingham
Hours: Monday – Friday, 8:00am – 5:00pm (40 hours per week, including 1-hour unpaid lunch)

About the Role

We are looking for a highly organised and detail‑driven Compliance Coordinator to support the delivery of the account compliance function. You’ll play a key role in ensuring the client’s CAFM system is accurately maintained and that all preventative maintenance activities are scheduled, completed, and documented in line with contractual SLAs and compliance requirements.

Working closely with internal teams and external subcontractors, you’ll oversee the end‑to‑end preventative maintenance process, champion the CAFM system, and ensure all client and internal procedures are adhered to.

Key Responsibilities

Compliance, QHSE & CAFM Administration

• Act as a key user and champion of the client CAFM system, ensuring it is accurately maintained and administered in line with system change protocols
• Oversee the scheduling and completion of maintenance works in accordance with contract SLAs
• Coordinate with internal teams and external subcontractors to ensure works are delivered on time
• Manage pre‑ and post‑works documentation, reviewing for accuracy, completeness, and compliance
• Support the wider compliance function by identifying and escalating any compliance issues
• Maintain and manage the compliance inbox, ensuring all requests and documentation are processed thoroughly from scheduling through to service completion and billing
• Liaise closely with the Engineering team to ensure maintenance schedules remain relevant and asset database updates are accurately reflected

Subcontractor Management

• Ensure subcontractor works are scheduled correctly and accurately recorded on the CAFM system
• Review all subcontractor paperwork to ensure compliance and correct system management
• Support supply chain management processes by providing feedback on supplier performance
• Address performance issues directly with subcontractors where required, supporting continuous service delivery

About You

You’ll be a confident and proactive individual with a structured approach to work and a strong focus on compliance and accuracy.

Essential Skills & Experience

• Proven knowledge and experience of CAFM systems and processes
• Strong Microsoft Office skills, particularly Teams, Outlook, and Excel
• Excellent verbal and written communication skills
• Ability to manage multiple tasks, prioritise effectively, and meet deadlines

Personal Attributes

• Highly organised with a logical, methodical approach
• Exceptional attention to detail and accuracy
• Confident and assertive when communicating with stakeholders
• Persistent and proactive, following tasks through to resolution
• Customer‑ and team‑focused, with a helpful and approachable manner

Why Join Us?

This is a great opportunity to play a pivotal role in a busy compliance and facilities environment, where your attention to detail and system expertise will directly support service delivery and client satisfaction.