Service Advisor

TMS Motor Group; Hinckley; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A family-run automotive dealership in Hinckley seeks an experienced Service Advisor to join their thriving service department. The role requires at least 2 years' experience, strong customer service skills, and the ability to manage appointments effectively. The successful candidate will enjoy a range of benefits including competitive salary, annual leave, medical insurance, and employee discounts. Join a supportive team dedicated to customer satisfaction and continuous professional development.

Benefits

25 Days Annual Leave (Plus 8 Bank Holidays)

Contributory Pension Scheme

Private Medical Insurance after 3 Years' Service

Life Insurance after 3 Years' Service

Discounted Car Purchase Scheme

Discounted Service/Parts/Bodyshop Scheme

Manufacturer Training and Development

Staff Referral Scheme - £250 for a successful referral

Birthday and Year End Gifts

Mental/Physical health and wellbeing support

Qualifications

• Minimum of 2 years' experience as Service Advisor is essential.
• Ability to work as part of a team and independently.
• Keen eye for detail and excellent organizational skills.

Responsibilities

• Handle customer calls professionally and efficiently.
• Create appointments for service department based on customer needs.
• Maximize upselling of service hours and products.
• Monitor customer satisfaction and retention initiatives.

Skills

Strong Customer Service skills

IT literate

Detail-oriented

Excellent communication skills

Education

Full clean UK driving license

Experience in retail/customer service

Tools

Dealer Management System (DMS)

Job description

TMS Motor Group is offering a great opportunity for an experienced Service Advisor to join their busy, successful service department at their family run Leicester dealership.

To succeed in this role you will need to have strong Customer Service skills, a minimum of 2 years – this is essential.

As Service Advisor you must be able to work as part of a team, and also be able to work on your own initiative. You need to have a keen eye for detail, possess excellent customer facing skills, and planning/organisational skills, as you will be dealing with front-of-house customers as well as internal dealer staff from all areas of the business.

To assist you, there are systems and processes in place including a dealer management system (DMS), so you will ideally need to be IT literate and have experience of using DMS systems.

Manufacturer and in-house training will be provided for the successful applicant.

You must possess a full, clean UK driving license, and have held a similar position within the retail/customer service industry. These are essential.

Main Purpose of Job

• To effectively handle incoming customer calls by creating a friendly and professional impression
• To receive customer enquiries and determine the customer’s needs, encouraging the customer to make an appointment with the Service Department
• To have sufficient and current product knowledge to enable accurate information to be given to the customer
• To ensure the available hours are sold for each day. To monitor lead-time and fully utilise the time available, ensuring a suitable split between retail, internal and warranty hours is maintained according to company guidelines
• To maintain an accurate and efficient schedule of appointments and associated flow of paperwork, consistent with manufacturer and company procedures
• To handle all customers in a professional and friendly manner in accordance with Manufacturer and company customer satisfaction policies
• To ensure company processes are followed to improve Customer Satisfaction and retention. This includes embracing Customer Satisfaction Action Plans and proactively selling Service Plans
• To ensure a safe working environment for employees by complying with statutory legislation and the Government’s Health and Safety policy. To report immediately any non-conformance to the appropriate Senior Manager

Detailed Key Tasks

• To be responsible for managing the service booking system by understanding and interpreting customer needs to achieve the best solution and encouraging the customer to make an appointment
• To consider the availability of resources and profitability targets whilst selling the added benefits of the Service Department (for example, genuine parts, fully trained Technicians, free visual health check, service plans)
• To maximise the upselling of service hours, parts and accessories in accordance with company objectives
• To ensure all booked vehicles are checked for outstanding recall/service campaign work prior to visit and parts pre-ordered to achieve ‘First Time Fix’ for the customer
• To operate a suitable system for the management and follow-up of unsold additional work requirements (for example, ‘amber’ work)
• To continually improve technical expertise, by personally keeping up-to-date on technical changes and developments and passing this information on through training and coaching to other personnel
• To be aware of key competitor products and manufacturer product specification advantages

Key Responsibilities

• To maximise customer satisfaction and retention, through the use of a customer follow-up system that will ensure the database is updated in line with GDPR
• To effectively handle customer concerns to guarantee complete satisfaction
• To have a basic understanding of human psychology and its effect on the negotiation process and, where necessary, effectively introduce management to achieve a positive outcome
• To understand the key elements that make up face-to-face and telephone communication by understanding the role of communication in establishing and maintaining rapport
• To be responsible for the prompt payment of customer invoices, ensuring the details are accurate and invoiced on the day work is completed and following company procedures regarding payment
• To manage the correct implementation of company procedures regarding customer credit facilities. This may be measured by work-in-progress, defined as work remaining in the workshop uncompleted, the credit account debtors profile and any unpaid cash sales
• To be responsible for the administration and maintenance of the filing and computer systems relevant to the department, providing reports for the Aftersales or Service Manager when requested
• To adhere to agreed staff development plans, undertaking manufacturer training and eLearning modules to achieve required certification levels
• To support the Aftersales Manager in the control of manufacturer warranty procedures, ensuring the accurate, accountable and auditable process is maintained
• 25 Days Annual Leave (Plus 8 Bank Holidays)
• Contributory Pension Scheme
• Private Medical Insurance After 3 Years’ Service
• Life Insurance After 3 Years’ Service
• Discounted Car Purchase Scheme
• Discounted Service/Parts/Bodyshop Scheme
• Staff New Car Scheme
• Manufacturer Training and Development
• Staff Referral Scheme - £250 for referring an applicant who we employ and completes their 3 month probationary period
• Birthday and Year End Gifts
• Mental/physical health and wellbeing support via the BEN charit

Salary

Competitive salary and bonus/incentive scheme for the successful candidate.

Benefits

25 Days Annual Leave (Plus 8 Bank Holidays) – Contributory Pension Scheme – Private Medical Insurance After 3 Years’ Service – Life Insurance After 3 Years’ Service – Discounted Car Purchase Scheme – Discounted Service/Parts/Bodyshop Scheme – Staff New Car Scheme – Manufacturer Training and Development – Staff Referral Scheme – Birthday and Year End Gifts – Mental/physical health and wellbeing support via the BEN charit.

To apply, please fill out the form below.

Ref: TMS-1005