Document Controller

Heatherwick Studio Limited; Greater London; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A leading architectural firm is seeking a Document Controller to support its Project Management and Technical Design teams in London. This role involves managing document control processes, ensuring compliance with standards, and maintaining accurate records across projects. The ideal candidate will have at least 2 years of experience in document control within an architectural setting, excellent attention to detail, and proficiency in Microsoft Office applications. Strong communication skills are essential, as is the ability to work independently and collaboratively.

Qualifications

• 2+ years' document control experience in an architectural practice or similar environment.
• Strong skills in Microsoft Office applications.
• Experience with document control systems.

Responsibilities

• Manage project-specific document control systems.
• Maintain accurate document records.
• Ensure compliance with quality standards.
• Communicate effectively with project teams and clients.
• Identify opportunities to improve workflows.

Skills

Document control

Microsoft Outlook

Microsoft Word

Microsoft Excel

Attention to detail

Strong communication

Organisational skills

Workflow improvement

Tools

Viewpoint

SharePoint

Asite

Job description

We are seeking an organised and detail-focused Document Controller to support our Project Management and Technical Design teams across multiple architectural projects. This role will be central to implementing effective document control processes, managing internal and external correspondence, and ensuring compliance with studio standards and industry requirements.

Key Responsibilities

• Set up and manage project-specific document control systems, including internal distribution, archiving, and transmission to clients and third parties.
• Maintain accurate document records: retrievals, data entry, uploads/downloads, and document searches within EDMS platforms.
• Ensure all documents meet agreed naming conventions and quality standards.
• Create and maintain Issuance documents and logs.
• Communicate effectively with project teams, clients, and subcontractors to support project delivery.
• Ensure compliance with regulatory and project-specific quality requirements.
• Identify opportunities to improve workflows and drive consistency across projects.
• Support confidentiality and data protection requirements, including secure document handling.

Essential Criteria

• 2+ years’ document control experience in an architectural practice or similar environment.
• Strong skills in Microsoft Outlook, Word, and Excel.
• Experience using systems such as Viewpoint, SharePoint, Asite, or similar platforms.
• Excellent attention to detail, organisation, and accuracy.
• Strong communication skills and the ability to work both independently and collaboratively.
• Able to manage multiple tasks and work to tight deadlines.
• Confident applying document control processes across all project stages.
• Proactive, solutions-focused, and able to anticipate risks or issues.