Document Control Assistant

Burns & McDonnell; Glasgow; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A leading engineering and construction company in Glasgow seeks a Document Control Coordinator to oversee quality assurance of project documents. Key responsibilities include creating and maintaining document repositories, reviewing documents for accuracy, and ensuring compliance with standards. Candidates should possess a Bachelor’s Degree, have strong attention to detail, and preferable experience in document management. This is a full-time position requiring 10% travel and offers a dynamic work environment.

Qualifications

• Bachelor Degree and 0 years of applicable experience required.
• Previous document management experience preferred.
• Ability to interface with clients and vendors.

Responsibilities

• Coordinate the document control process.
• Review documents for accuracy and compliance.
• Create and maintain document repositories.
• Provide training on document management procedures.

Skills

Problem-solving skills

Interpersonal skills

Attention to detail

Document management

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Access

Education

Bachelor Degree

Job description

Description

Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 75 offices worldwide and recognised as a Global Leader within our fields:

This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.

• Create, update, and maintain electronic and physical document repositories for engineering documents on each project, including supporting the sites with management of physical drawings

• Assign document identification numbers and assist the engineering team with version control.

• Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.

• Facilitate document retrieval requests from authorised personnel.

• Ensure documents are distributed to relevant individuals or departments in a timely manner.

• Monitor document access and ensure proper security measures are in place.

• Perform regular audits of documents to ensure accuracy and compliance with established procedures.

• Identify and report any discrepancies or non-compliance issues to management.

• Maintain an organised filing system for both physical and electronic documents.

• Ensure documents are archived and disposed of in accordance with retention policies.

• Collaborate with various departments to establish document control best practices.

• Provide training and guidance to staff on document management procedures.

• Assist in the preparation and formatting of documents as needed.

• Ensure documents meet internal and industry-specific standards.

• Performs other duties as assigned

• Complies with all policies and standards

Qualifications

• Bachelor Degree and 0 years of applicable experience Required or

• Applicable years of experience may be substituted for degree requirement.

• Previous document management experience preferred.

• Candidates should possess independent problem-solving and analysis skills.

• Ability to interface with clients and vendors.

• High attention to detail, accuracy, and quality required.

• Proficient in Microsoft Office, including Word, Excel, and Access.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Job

Administrative/Office Support

Primary Location GB-Glasgow, UK-Glasgow

Other Locations GB-Birmingham UK-Birmingham

Schedule: Full-time

Travel: Yes, 10 % of the Time

Req ID: 260358

Job Hire Type Experienced #LI-DZ #UKO N/A