Document Controller

Fairhurst; City of Edinburgh; On-site; GBP 30,000 - GBP 45,000; Full time

Job summary

A leading UK consulting engineering firm is seeking an experienced Document Controller to join their Edinburgh office. The role is crucial for ensuring the smooth operation of multidisciplinary project teams by managing complex document workflows and maintaining compliance with quality standards. Responsibilities include document management, technical coordination, and supporting audit processes. Ideal candidates will have a background in construction or engineering, strong organisational skills, and knowledge of document management systems. Competitive salary and flexible benefits are offered.

Benefits

Competitive salary

Contributory pension

Personal health care plan

33 days annual leave

Bonus schemes

Interest-free travel loan

Qualifications

• Proven experience as a Document Controller in the construction or engineering sector.
• Ability to manage competing priorities while working independently on live projects.
• Strong understanding of document control workflows and best practices.
• Experience with document management systems like ACC or similar.
• Knowledge of ISO 9001 quality standards and QA processes.

Responsibilities

• Manage electronic and hard-copy document control systems.
• Maintain accurate document registers with full version control.
• Ensure compliance with quality and formatting requirements.
• Control document distribution and ensure timely circulation.
• Assist with audits for ongoing compliance with QA and ISO standards.

Skills

Document control processes

Organisational skills

Attention to detail

Communication skills

Tools

Viewpoint

Projectwise

SharePoint

Job description

About Fairhurst LLP –Fairhurst LLP is one of the UK’s largest private multidisciplinary partnerships of consulting engineers, delivering civil, structural, geotechnical, environmental, transportation, planning, water, and landscape architecture services across 16 principal offices in the UK. Fairhurst specialises in providing cost‑effective, sustainable engineering solutions and prides itself on high-quality service delivery, technical excellence, and long-standing client relationships.

Role Overview –We are seeking an experienced and highly organised Document Controller to join our team in the Edinburgh office. Working within a civil engineering environment, this role is essential to the successful delivery of live projects and the smooth operation of multidisciplinary project teams.

You will be responsible for managing complex document workflows, maintaining rigorous version control, and ensuring all project documentation complies with internal standards, client requirements, and industry regulations. This role requires someone who can confidently coordinate across teams, safeguard documentation integrity, and support continuous compliance with QA and ISO procedures.

KEY RESPONSIBILITIES

Document Management

• Manage and maintain both electronic and hard‑copy document control systems.
• Upload, issue, track, and archive all project documentation.
• Maintain accurate document registers, ensuring full version control at all times.
• Ensure all documents meet company, client, and project-specific quality and formatting requirements.

Technical Document Coordination

• Control the distribution of drawings, specifications, reports, and other technical documentation.
• Ensure timely circulation of documents to internal teams, subcontractors, consultants, and clients.
• Track document submissions and approvals to support project programme requirements.

Compliance & Quality Assurance

• Assist with internal and external audits, supporting ongoing compliance with QA and ISO standards.
• Follow established document control procedures and contribute to process improvements.
• Ensure documentation workflows align with project management and industry best practice.

Stakeholder Support & Communication

• Liaise confidently with project managers, engineers, subcontractors, and clients.
• Provide guidance to project teams on document control procedures and systems.
• Support senior project staff by ensuring documentation is accurate, accessible, and up to date.

QUALIFICATIONS & EXPERIENCE

• Proven experience as a Document Controller, ideally within the construction or engineering sector.
• Ability to work independently on live projects while managing competing priorities.
• Strong understanding of document control processes, workflows, and best practice.
• Experience using document management systems (e.g., Viewpoint, Projectwise, ACC, SharePoint, or similar).
• Excellent organisational skills with exceptional attention to detail.
• Experience working on large-scale or multi‑site civil engineering or construction projects.
• Knowledge of ISO 9001 quality standards and QA processes.

WHAT WE OFFER YOU

• A collaborative, partner‑led environment with access to multidisciplinary expertise.
• Career and professional development and opportunities.
• Competitive salary and benefits, aligned to experience and location.
• A culture built on responsiveness, flexibility, and sustainable, value‑adding engineering.
• Competitive salary and excellent flexible benefits package
• Contributory pension, personal health care plan and life insurance
• 33 days annual leave (inclusive of Public Holidays) including annual leave purchase and buy-back scheme
• Bonus Schemes including loyalty bonus and qualifications award
• Interest-free travel loan

You can learn more about our staff benefitshere.

ETHOS

We, at Fairhurst, know that progress within the industry is all about people. That’s why we’re working together to build a better, more inclusive and diverse future for engineers and the engineering industry.

We are committed to providing a workplace that is respectful, fair and inclusive for all employees. We recognise the value of different perspectives and backgrounds, and we are committed to creating an environment where everyone can contribute and succeed.

Please submit your CV and cover letter to [e-mail] stating the role and office you are applying to. For more information on Fairhurst please visit our website .