Receptionist

OCS Group; Bristol; On-site; GBP 20,000 - GBP 25,000; Full time

Job summary

A leading facilities management company in Bristol is seeking a receptionist to serve as the first point of contact for visitors and callers. The ideal candidate will provide administrative support, greet visitors warmly, and manage office communications efficiently. Strong communication skills, a professional appearance, and the ability to multitask in a fast-paced environment are essential. If you're looking for a role that promotes career progression and development, apply today!

Qualifications

• You must have the right to work in the UK.
• Strong communication skills, both verbal and written.
• Ability to multitask and stay organized in a fast-paced environment.

Responsibilities

• Greet and direct visitors, ensuring they feel welcome.
• Answer and transfer phone calls efficiently.
• Handle incoming and outgoing mail and packages.
• Schedule appointments and maintain calendars.
• Provide general administrative support to the team.

Skills

Strong communication skills

Professional demeanour

Ability to multitask

Organizational skills

Friendly attitude

Reliable and punctual

Job description

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

About The Role

As a receptionist, you will be the first point of contact for visitors and callers, providing a professional and welcoming service. Reporting to the Facilities Manager, you will handle a variety of administrative tasks to support the smooth operation of the office.

Days of working:

• Monday, Tuesday, Wednesday, Thursday, Friday
• Monday- Thursday 07:00am-16:00pm
• Friday 07:00am-12:00pm

The key responsibilities include, but are not limited to:

• Greet and direct visitors, ensuring they feel welcome and are assisted promptly. Provide them with necessary information or direct them to the appropriate person or department.
• Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
• Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
• Schedule appointments and maintain calendars, coordinating meeting rooms and ensuring all arrangements are in place.
• Provide general administrative support to the team, including filing, data entry, and managing office supplies.
• Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
• Assist with data entry and record keeping as needed, ensuring accuracy and confidentiality.
• Ensure accurate and timely communication within the office, relaying messages and information promptly.

The ideal candidate

• You must have the right to work in the UK
• Professional demeanour and appearance
• Strong communication skills, both verbal and written
• Ability to multitask and stay organised in a fast-paced environment
• Proficiency in using office equipment like phone systems and copiers
• Friendly and welcoming attitude
• Reliable and punctual, with a strong work ethic

How to Apply

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.