Rehabilitation Case Coordinator

Health & Case Management Ltd; Croydon; Hybrid; GBP 25,000 - GBP 28,000; Full time

Job summary

A healthcare service provider is seeking a Rehabilitation Case Coordinator to provide administrative support for rehabilitation services in Croydon. The role includes assisting Case Managers, building client relationships, and ensuring high communication standards while meeting performance targets. Suitable candidates must have experience in administration and hold at least 5 GCSEs, including Math and English. The position offers a salary between £25k-£28k, with hybrid working options available.

Qualifications

• At least 1 year of administrative/clerical/clinical support experience.
• Proficient in using HCML’s service delivery software.

Responsibilities

• Assist Case Managers with administrative support for rehabilitation services.
• Build relationships with clients and stakeholders.
• Maintain high standards of communication and documentation.
• Support the production of reports and referrals.
• Adhere to health and safety policies.

Skills

Microsoft Office proficiency

Ability to work under pressure

Strong customer service skills

Effective communication

Education

Minimum 5 GCSEs including Math and English

Job description

Job title: Rehabilitation Case Coordinator

Location: Croydon (Hybrid working available)

Salary: £25k-£28k

Status: Full-time, permanent

Purpose of Role

We are hiring proactive and diligent administrators to assist with the delivery of non-clinical services to agreed standards for our customers and clients. The role will support Case Managers in the Personal Injury department by providing administrative support for rehabilitation services. Responsible for customer satisfaction and meeting quality and utilisation standards in line with contractual customer agreements and personal Key Performance Indicators (KPI).

Key Responsibilities

• Build meaningful and professional relationships with clients, families, customers, and stakeholders to facilitate timely and effective rehabilitation goals.
• Provide administrative support to Case Managers, including travel arrangements, diary management, and booking of services.
• Maintain high standards of written and verbal communication, including managing challenging situations and keeping accurate case management notes.
• Support the production and distribution of professional reports, referral letters, and general correspondence for effective client rehabilitation management.
• Deliver chargeable work to meet personal and team utilization targets, ensuring files are charged and invoiced appropriately.
• Work in line with agreed service standards, KPIs, and timescales, handling administrative tasks such as calls, printing, scanning, data input, and document editing.
• Locate and evaluate service or treatment providers, monitor their appropriateness, and escalate matters as needed to maintain high standards of service provision.
• Adhere to company policies and procedures regarding Health & Safety, Equal Opportunity & Diversity, and other relevant corporate responsibilities.

Person Specification

Experience

• Proficient in Microsoft Office
• At least 1 year of administrative/clerical/clinical support/care and/or rehabilitation case management-related experience.

Skills & Knowledge

• Ability to work calmly and accurately under pressure, setting appropriate priorities and meeting deadlines.
• Willingness to learn, adapt, and go above and beyond to deliver excellent customer and client service.
• Proficient keyboard and computer skills to navigate and use HCML’s service delivery and support software programs.

Attributes

• Ability to work autonomously as well as collaboratively within a team.
• Calm, efficient, and professional approach to work and client interactions.
• Strong sense of responsibility and commitment to maintaining high standards.

Qualifications and Training

• Minimum 5 GCSEs including Math and English

Equal Opportunities Statement

HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.