Events Executive

Searcys; Greater London; On-site; GBP 80,000 - GBP 100,000; Full time

Job description

Searcys are looking for a dynamic Events Executive to join our team at30 Euston Square.

30 Euston Square is a Grade II* listed award-winning events venue in a perfect central London location. From meeting and conference spaces to private dining and rooftop terraces, the venue offers an iconic setting for any occasion.

This venue is unique to Searcys as is the only property within the estate that is home to a selection of boutique bedrooms.

As an Events Executive, you will receive the following industry-leading benefits:

• 50% discount across Searcys venues
• Enrolment into the Searcys pension scheme
• Up to 33 days annual leave (dependent on job role)
• Access to everyday discounts and communication portal
• Employee assistance program and qualified Mental Health First Aiders
• Meals are provided on shift when working within one of our venues
• Your birthday off to celebrate in style
• A day off to volunteer/give back to the charity of your choice

Job Type: Permanent,Full Time

Main Purpose

• Account manage and contract all Royal College of General Practitioners (RCGP) events for internal and commercial spaces at 30 Euston Square.
• To plan and execute all Commercial meetings, conferences, events and exams allocated from the Senior Events Manager
• To ensure correct allocation of rooms/suites, and corresponded/deadline within agreed timeframes.
• To create, complete and have ownership of all Banqueting Event Orders (BEO’s) – detailing all event requirements from start to finish.
• To ensure that all BEO correspondence is dealt with promptly and communicated effectively to departments and partners.
• To assist with function sheets requirements including audio visual equipment, flowers, linen and entertainment (where necessary) and obtain quotations to send to clients for confirmation.
• To quote and negotiate with suppliers for audio visual, flowers, linen and entertainment (where necessary).
• To help oversee the banqueting diary (Delphi) ensuring that all information is accurate, up to date and that all the correct revenue has been inputted.
• Assistance in copying and distribution of the weekly BEO’s to all relevant parties.
• To comply with all legal requirements with particular reference to (but not exclusively) fire regulations, security, licence requirements and any Local Authority or Client stipulations.
• To attend all meetings and training courses as requested by the Senior Event Manager.
• To carry out any other reasonable duties as required achieving the objectives and targets of the sales and events team.
• Maintain good working relationship with other RCGP colleagues and other Searcys sites.
• Any other reasonable request by management.
• 1 year of experience within a similar role
• Meticulous administration and prioritisation skills
• Excellent communication skills (internally and externally)
• Proactive and excellent time management
• English Language - fluent or bilingual proficiency

We are the oldest caterer in the UK, having been founded in 1847, working with us will give you an opportunity to be part of some of London’s most prestigious events, gaining insights and mentoring from skilled and experienced colleagues, as well as getting a chance to be part of a storied legacy in the hospitality industry.

A career at Searcys means you are part of something special, we are an employer with a rich history, and an established reputation which will provide you with an enormous sense of pride and belonging.

To find out more on the rich history of Searcys, please visit our website at www.searcys.co.uk