Document Controller

Pdms Group; Aberdeen City; On-site; GBP 30,000 - GBP 45,000; Full time

Job summary

A leading engineering solutions provider in Aberdeen is looking for a Document Controller to manage and control technical documents. This role requires strong skills in document management systems and MS Office, along with the ability to maintain accurate records. The ideal candidate will have relevant experience and be proficient in English. Join our supportive team to ensure high-quality project documentation in the energy industry and contribute to our continuous improvement efforts.

Qualifications

• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent.
• Previous experience in a similar role.
• Competent in the use of MS Office Applications.

Responsibilities

• Maintain technical files according to company procedures.
• Formal receipt, issue, and control of documents.
• Maintain accurate document control records.

Skills

Document management systems knowledge

MS Office Applications

Excellent written and spoken English

Education

3 Standard Grades at Grade 3 or higher or equivalent

Tools

ProArc

Job description

About The Role

PD&MS Group are now looking for a Document Controller to join our team on a full-time, employee basis at our office in Aberdeen. Candidates with previous experience dealing with vendor documentation is preferred but not essential.

Rolesummary

The Document Controller is required for the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures.

Responsibilities

• Maintaining technical files in line with company procedures
• Formal receipt, issue and control of company documents in line with company procedures
• Maintaining accurate document control records in line with company procedures
• Refinement of existing document control recording systems through discussions and agreement with line supervision
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
• Manage and update document folder structure in the system
• Support, monitor and review Suppliers and Contractors Document Control
• Liaison with client document control departments ensuring their procedures are adhered to
• Coordination with all departments within the company to assure that all documents are kept in the right place, in the right department file archive and properly identified
• Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
• Preparation of document transmittals and maintaining precise, auditable records
• Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
• Undertake archiving in accordance with the Quality Management System
• Support and monitor Document Management of the projects
• Undertake specific Senior Document Controller duties in their absence
• Receive and control Client supplied, project related documents, in line with Company procedures
• Demonstration of safe approach in working practices
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values

About You

Qualifications:

• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent

Experience / competence:

• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Experienced in the use of document management systems e.g. ProArc
• Excellent written and spoken English

Personal attributes:

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.

Be who you’re meant to be, with PD&MS

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.

We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.