Facilities Operations Coordinator

Jones Lang LaSalle Incorporated; Greater London; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A leading global real estate firm is seeking a Facilities Operations Co-Ordinator to be based on-site in London. The role involves various administrative responsibilities including management of accounts, generating purchase orders, and assisting with helpdesk duties. The ideal candidate will have excellent IT and customer service skills, strong organizational abilities, and a proactive approach to problem-solving. This position offers an opportunity for professional growth and development within a reputable organization.

Qualifications

• Proficient on MS Office, particularly Excel.
• Ability to handle various administrative tasks.
• Exceptional customer service and communication skills.

Responsibilities

• Manage accounts like PPM & reactive WIP and invoicing.
• Provide helpdesk duties.
• Assist with tactical planning for facilities goals.
• Generate purchase orders and manage filing systems.
• Record minutes during client meetings.

Skills

Excellent IT skills

Customer service skills

Strong organizational skills

Proficiency in MS Office

Excellent knowledge of Microsoft Excel

Ability to multitask

Job description

Facilities Operations Co-Ordinator page is loaded## Facilities Operations Co-Ordinatorremote type: On-sitelocations: London, GBRtime type: Full timeposted on: Vandaag geplaatstjob requisition id: REQ485139**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Based on site in London.The Facilities Coordinators role is varied and fast paced day to day which will include updating systems (both Integral & client), providing effective and efficient administration for our client as well as uploading of quotes to CAFM system, filing and carrying out other general administrative duties, therefore the ideal candidate will have excellent IT skills and experience in a similar administrative role. Integral offer excellent training and development opportunities so if you are looking for a company in which you can progress and develop, look no further.**Duties to include:*** Management of accounts such as PPM & reactive WIP and invoicing.* Provide helpdesk duties.* Acts as an interface with client, visitors, and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.* Generate purchase orders.* Manage an accurate filing system.* Ensure payment submissions are processed in timely manner.* To work on variety of client systems* General administrative duties including scanning, filing and systems updates.* Updating, uploading and checking of the clients’ online systems.* Carry our other general office duties including photocopying and scanning* Uploading of quotations to CAFM system.* Raising and chasing of supplier orders including dealing with supplier queries.* Input engineers time sheets onto the relevant systems.* Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records.* Assist TSM with tactical planning for the facilities team’s goals and objectives.* To record minutes during monthly & quarterly client meetings.* Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers.* Ensures appropriate follow up with customers.* Seeks to continuously improve processes, systems, and overall client satisfaction.* Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.* To enable full auditable trails with for example but not limited to Invoices, timesheets, material orders and goods received notes.* Excellent customer service skills and communication. The ability to deal with all levels of staff/management/customers.* Enthusiasm and Proactive in achieving the highest standard of operation.* Strong organizational skills and collaborative style needed.* Proficient on MS office, IT and report writing skills.* Ability to multitask and work without direct supervision - plan and manage work under time constraints.* A high level of initiative, with drive to continuously improve the operation.* A smart presentable professional appearance* Integrity, honesty, and punctuality is expected* Collaborative Team Player, who works effectively to achieve common goals.* Excellent knowledge and use of Microsoft Excel.**Personal Specification:**The above is a guideline to the role and is not intended to be fully inclusive or exclusive of the duties required. At times it may be requested additional tasks/responsibilities are undertaken at Integral Management request.**Location:**On-site –London, GBRIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. 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