Executive Assistant

Cezanne HR; Greater London; Hybrid; GBP 41,000 - GBP 45,000; Full time

Job summary

A leading charity organization in London seeks an experienced Executive Assistant to support the CEO and Leadership Team with vital administrative tasks. This role involves managing diaries, facilitating meetings, and optimizing workflows using technology. Ideal candidates will have a proven ability to manage executive support functions, exhibit high personal integrity, and display exceptional organizational skills. The position offers a hybrid working environment, emphasizing flexibility to adapt to different needs.

Benefits

Flexible working arrangements

8% non-contributory pension

Healthcare plan with Bupa

Employee assistance programme

25 days annual leave

Enhanced family leave pay

Qualifications

• Experience managing executives' diaries and inboxes.
• Ability to facilitate effective communication across teams.
• Capable of problem-solving and adapting to changes.

Responsibilities

• Provide personal executive assistance to the Chief Executive.
• Manage Leadership Team meeting cycles and scheduling.
• Optimize the use of technology and AI tools.

Skills

Strong previous experience providing executive support

Excellent technical capabilities

High standards of personal integrity

Highly organized

Ability to manage time effectively

Job description

London, United Kingdom Head Office Hybrid Range 41.460,00-44.694,00 GBP per year

Company Description

ShareAction is an independent charity and an expert on responsible investment. We work to build a world where the financial system serves our planet and its people. We set ambitious standards for how financial institutions, through their investment decisions, can protect our planet and its people and campaign for this approach to become the norm. We convene shareholders to collectively push companies to tackle climate crisis, protect nature, improve workers’ rights and shape healthier societies. In the UK and EU, we advocate for financial regulation that has society’s best interests at its core.

Position

What you’ll do

The Executive Assistant is a critical role for ShareAction, providing both personal assistance and executive support to our CEO and Leadership Team. This includes providing high-quality personal support to the Chief Executive and members of the Leadership Team, and supporting the Leadership Team’s meetings and decision-making processes, including by optimising the use of AI tools.

What you’ll do (key responsibilities)

• Providing personal executive assistance to the Chief Executive and members of the Leadership Team including diary management and light touch inbox management.
• Managing Leadership Team meeting cycles including scheduling, forward planning, agenda development, co-ordinating papers and logistics, minutes and action follow up.
• Progressing our use of technology and AI to support your work and optimise capacity.
• Ensuring a strong two-way flow of information between the leadership team and the wider organisation.

If this role sounds like something that would build on your current skill set and engage you, we’d love to hear from you!

Requirements

What you’ll bring to the team

You’ll have strong previous experience of providing executive support to senior leaders, with excellent technical capabilities. You’ll have high standards of personal integrity, be highly organised and great at working with and influencing a wide range of people. You will need to be able to manage your own time, problem-solve and adjust to changes of plan, and move comfortably from operational to strategic issues and back.

We have a formal hybrid working policy in place. You will be expected to be in the office 1-2 times a week in order to support in-person Leadership Team and other key in-person meetings.

What we will do for you

We are a fast-paced organisation that has grown substantially over the past few years. We recognise that our people work hard to advocate for responsible investment and drive meaningful engagement with those who have the power to create a brighter future. Every day they bring their expertise, passion and persistence to build a world where the financial system serves our people and planet. We want to ensure we provide the right environment for our colleagues to thrive and we are committed to improving our employee offer where possible.

Currently we are pleased to offer:

• Commitment to flexible working; over 60% of our employees have some sort of flexible working arrangement in place
• Hybrid working; we are committed to supporting our staff to work in a way that suits their lifestyle and meets the requirements of their role
• Internal promotion and development opportunities; we offer a range of ways to improve your skills and focus on what you love, including promotion, secondment, or sideways development opportunities. For some levels of roles, we also offer direct progression.
• Opportunity to help make a difference; we tackle some of the world’s biggest social and environmental challenges. We offer opportunities for you to develop your skills and experience in a friendly, flexible and supportive working environment.
• Unionised work environment; our staff have the opportunity to join the union, and are supported by our recognised union, Unite. We regularly consult and negotiate with our employees on workplace matters ranging from working conditions to pay.
• Regular in-person meetings; including all-staff away days, retreats and directorate strategy days to create connected teams.
• 8% non-contributory pension; invested with NEST and their green funds.
• Healthcare plan; with Bupa
• Employee assistance programme; advice and support, lifestyle discounts and short-term counselling
• Death in Service cover of 3x salary
• 25 days’ annual leave (increasing with length of service) plus office closure at the end of the year; ensuring everyone gets time to switch off together.
• Enhanced family leave pay; up to 18 weeks’ paid at 90% for either parent.
• Enhanced sick pay; starting at 5 weeks’ full pay from day 1.
• Season ticket loan and cycle to work scheme.

Health insurance

Paid annual leave

Paid sick leave

Paid parental leave

Parental leave

Employee assistance programme (EAP)

Mental health support

Additional compensation

Other information

Contract type: 12-month fixed term contract (maternity cover)

Who it reports to: Head of Planning and Integration

(We normally offer a starting salary at the bottom of the band)

Deadline for applications: 9:00 a.m. on Monday 23rd February

Interview dates: 1st interviews: 27th February (online); 2nd interviews: 9th March (in person); option for 3rd informal stage (tbc)

Start date: Ideally on or before 23rd March 2026, but we can be flexible for the right candidate

ShareAction values and respects all differences in people (seen and unseen) and welcomes applications from all backgrounds, communities and industries. We are committed to having a team that is made up of diverse skills, experiences and abilities and we are working hard to provide an environment where all can bring their authentic selves to work. We know that some people won’t apply for a role unless they meet all the requirements listed in the job description. If this is the case for you, but you think you would excel in this role, we want to hear from you!

Our hiring process is anonymised, we won’t ask for a cover letter and we don’t look at CVs until the interview stage. We do this so that we reduce the opportunity for unconscious biases to affect our decision making and so we prioritise skills and expertise over how well you can write a CV.

We also actively encourage incoming staff to consider flexible working arrangements; recognising that a better work-life balance can improve employee motivation, performance and reduce stress. Please talk to us at the interview about the flexibility you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.

While we embrace hybrid working at ShareAction, we also think there is a lot of value in spending time together in person. We run all-staff away days, a yearly retreat and more regular team and directorate meet-ups so that we can develop our ideas and plans together. As part of the induction process, we’ll invite you to our office in Aldgate so you can meet and get to know your line manager, team and others from across the organisation.

To be considered for this post you must be legally eligible to work in the UK; unfortunately we are unable to provide visa sponsorship.

Please note that using Artificial Intelligence to answer the application questions is not recommended, and it could negatively impact your chances of success in the application process. While AI can help streamline the writing process, these tools will not accurately reflect your skills, knowledge or experience. It is crucial that you personalise your application by articulating these in your unique voice. If you choose to use AI or other tools to assist in writing your application, we ask you to declare this clearly in your submission.