Office Coordinator / PA

Moda; Harrogate; On-site; GBP 11,000 - GBP 14,000; Part time

Job summary

A leading property management company in Harrogate seeks a Part-time Office Coordinator/PA for maternity cover. This office-based role requires a proactive individual to manage relationships with suppliers, ensure workplace safety, and oversee daily operations. Ideal candidates will have strong organizational skills and previous experience in office administration. The position offers 25 days of annual leave, a pension scheme, and various employee benefits. Interested applicants should send their CV and a statement to the provided email address.

Benefits

25 days annual leave plus bank holidays

Workplace pension

Discounts on global brands through Perkbox

Subsidised mental health care

Regular team socials

Qualifications

• Previous experience in office administration or facilities coordination is required.
• Familiarity with workplace risk assessments or safety procedures is desirable.

Responsibilities

• Act as the key liaison for third-party suppliers.
• Coordinate with building management and cleaning teams.
• Maintain office safety procedures and cleanliness.
• Assist executive team with travel arrangements and scheduling.

Skills

Strong organisation and time management skills

Strong verbal and communication skills

High attention to detail

Proactive and solutions-focussed

Reliable and discreet

Competent in diary and travel management

Awareness of health and safety practices

Job description

JOB TITLE: Part-time Office Coordinator/PA (fixed term maternity cover)
Location: Office based, Central House, Harrogate
Department: Group
Reports to: Guy Hurwood
Travel: Minimal
Working pattern: 20 hours per week (4hrs per day)
Role Type: 12-month Fixed Term Contract
Salary: £14,000 per annum

Overview

ABOUT MODA
Focussing on long-term stewardship, we partner with global institutional investors to provide unique access to the UK rental market at scale. Our purpose is to Provide Exceptional Living Experiences.
We pioneer positive change across the rental landscape, delivering spaces and experiences for people to prosper, evolve and live better. That doesn’t just mean investing in next generation homes and spaces, it means investing in innovation and excellence across wellness, technology, ESG and customer service.
As custodians of the communities we operate in, we work with a range of market leading partners to create genuine social impact, helping people live happier, healthier lives.

The role

Join us as part-time Office Coordinator and play a key role in our Head Office team to keep our office running smoothly. You will be an integral part of the team as the main contact for suppliers, building management and cleaning team whilst ensuring the workplace is organised, safe and welcoming. You will play a key part in creating an efficient, supportive environment for the whole team.

Roles and responsibilities

• Act as the key liaison for our trusted network of third-party suppliers, building smooth and efficient working relationships both internally and externally
• Act as the central communication point for building management, handling notifications, updates and general correspondence.
• Lead on workplace safety by maintaining and updating our fire policy and risk assessments and act as one of the office’s designated Fire Marshals.
• Keep the office running smoothly by organising office stationery supplies and office groceries. Oversee first aid provisions, ensuring the office is always fully stocked and safe.
• Coordinate with our cleaning partners to maintain a spotless well-presented office environment.
• Coordinate with our IT suppliers, assisting with troubleshooting, internet and connectivity queries.
• Work with the executive team to arrange travel and accommodation to support smooth business operations, as well as manage diaries, ensuring seamless scheduling and time optimisation.

What we’re looking for

• Strong organisation and time management skills, with the ability to prioritise a varied workload.
• Strong verbal and communication skills, comfortable liaising with suppliers, building management, cleaning teams and senior stakeholders.
• High attention to detail, ensuring office supplies, safety procedures and documentation are always accurate and up to date.
• Proactive and solutions-focussed, able to anticipate needs, resolve issues and keep daily operations running smoothly.
• Confident building relationships and maintaining positive interactions with internal and external partners.
• Reliable and discreet, handling sensitive information and responsibilities with professionalism.
• Competent in diary and travel management, work independently to coordinate schedules and logistics with accuracy.
• Awareness of health and safety practices, including fire safety and first-aid stocking (training can be provided).

Previous experience in an office administration or facilities coordination is required.
Familiarity with workplace risk assessments or safety procedures is desirable but not essential.

What you get

• 25 days annual leave plus bank holidays (pro-rata)
• Workplace pension
• Comprehensive employee benefits scheme including discounts on global brands on Perkbox, Bike2Work scheme, subsidised mental health care with MYNDUP
• Wellness support (mental health services, digital GP access)
• Regular team socials

How to apply

Email your CV and a short statement explaining how you meet the criteria to [e-mail]

Think you\'re up for the challenge and want to show us what you\'re made of? Send us a copy of your CV and why you want to join Moda.