Assistant Company Secretary

Polo; Greater London; Hybrid; GBP 45,000 - GBP 60,000; Full time

Job summary

A dynamic company in Greater London is seeking an Assistant Company Secretary to support corporate governance and ensure compliance with statutory and regulatory requirements. This role involves assisting in organizing meetings, maintaining corporate records, and supporting statutory filings with a salary range of £45,000 to £60,000 per year. The ideal candidate will possess strong organizational skills and a proactive approach. The company offers a competitive benefits package including hybrid working and private health insurance.

Benefits

Discretionary annual bonus

Private health insurance

Flexible working

Life assurance

Enhanced pension contributions

Qualifications

• 0–2 years of relevant experience in a company secretarial or legal role.
• Proactive and reliable with a positive attitude.
• Ability to work under pressure and meet statutory deadlines.

Responsibilities

• Assist in organising and administering meetings of the Board.
• Prepare and circulate meeting agendas and papers.
• Assist in maintaining statutory registers and records.

Skills

Strong organisational and time-management skills

High level of accuracy and attention to detail

Good written and verbal communication skills

Proficiency in MS Office

Ability to handle confidential information

Education

Bachelor’s degree in Law, Business Administration, Commerce, Corporate Governance

Part-qualified in professional company secretarial qualifications

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Assistant Company Secretary

Department: Managing Agency

Employment Type: Permanent

Location: London

Reporting To: Company Secretary

Compensation: £45,000 - £60,000 / year

Description

The Assistant Company Secretary supports the Company Secretary in ensuring that the company complies with statutory and regulatory requirements. The role involves assisting in corporate governance, secretarial administration, statutory filings, board and committee processes, and maintaining corporate records in line with applicable laws and best practices.

Key Responsibilities

Corporate Secretarial Support

• Assist in organising and administering meetings of the Board of Directors, Board Committees, and Shareholders.
• Prepare and circulate meeting agendas, notices, board papers, and supporting documents.
• Draft accurate minutes of board, committee, and general meetings and follow up on action items.
• Assist in maintaining statutory registers, records, and minute books.

Statutory & Regulatory Compliance

• Support the timely filing of statutory returns, forms, and disclosures with regulatory authorities (e.g., Registrar of Companies, stock exchanges, regulators, where applicable).

Corporate Records & Documentation

• Maintain and update corporate records, including registers of members, directors, secretaries, charges, and shareholdings.
• Assist with incorporation, restructuring, amendments to constitutional documents, and other corporate actions.
• Support document management, including scanning, filing, and retrieval of physical and electronic records.

Shareholder & Stakeholder Support

• Assist in handling shareholder queries related to corporate information, meetings, and statutory documents.
• Liaise with external parties such as auditors, legal advisors, regulators, and service providers under supervision.

Governance & Best Practices

• Assist in implementing and maintaining corporate governance policies and procedures.
• Support governance audits and internal reviews as required.

Administrative & General Support

• Provide day-to-day administrative support to the secretarial team.
• Assist with ad hoc projects and assignments related to company secretarial and compliance matters.

Skills, Knowledge and Expertise

Qualifications & Experience

Essential:

• Bachelor’s degree in Law, Business Administration, Commerce, Corporate Governance, or a related field.
• Part-qualified or pursuing professional company secretarial qualifications (where applicable).
• 0–2 years of relevant experience in a company secretarial, legal, or compliance role.

Desirable:

• Prior internship or training in a company secretarial firm or corporate legal department.
• Financial Services/Insurance Industry experience highly desirable.
• Basic understanding of company law and corporate governance principles.

Skills & Competencies

• Strong organisational and time-management skills.
• High level of accuracy and attention to detail.
• Good written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems.
• Willingness to learn and adapt in a regulatory environment.
• Ability to work independently as well as part of a team.

Personal Attributes

• Professional and ethical approach to work.
• Proactive and reliable with a positive attitude.
• Ability to work under pressure and meet statutory deadlines.
• Strong sense of responsibility and accountability.

Benefits

As well as a competitive salary, discretionary annual bonus, and a minimum 24 days of annual leave (with the option to buy more), you will also get an excellent benefits package, including flexible, hybrid working, private health insurance, life assurance, income protection, enhanced pension contributions, and occupational maternity and paternity pay.

You will also have access to company volunteering days, an Electric Vehicle (EV) leasing scheme, an employee assistance programme with retail discounts and savings, a generous employee referral scheme, regular sports and social events, and free Cheltenham bus travel.

Benefits Band 2