Senior Administrator

Taylor Woodrow; Greater London; On-site; GBP 80,000 - GBP 100,000; Full time

Job description

Business Unit: 5118 - HS2 Old Oak Common BBVS JV

Location: London

Job Role

Opportunity to contribute to a major project shaping the future of rail and transport in London! We are seeking a highly organised and proactive Senior Secretary to join the team on the Old Oak Common project in West London. This role is primarily focused on providing dedicated, day-to-day secretarial support to the Project Director, acting as their key administrative partner and ensuring the smooth running of their diary, communications, and priorities. Alongside this core one-to-one support, you will also provide ad-hoc administrative assistance to the HR team and offer wider support to senior management when required. This is a varied and central role within the project, offering daily interaction across the leadership and HR functions.

Duties

• Act as the personal secretary to the Project Director (primary duty). Provide full administrative and secretarial support, including diary management, inbox assistance, scheduling, minute-taking, and document preparation.
• Process monthly expenses and coordinate travel, accommodation, and logistics for the Project Director.
• Draft letters, emails, presentations and correspondence on their behalf.
• Support the HR & Admin team on an ad-hoc basis: assist with diary coordination, communications, template creation, and preparation of presentations for the wider team.
• Support HR in preparing reports for the SLT, IPLT and the wider BBVS team.
• Help organise meetings, in-person and virtual events, training sessions and internal activities.
• Draft presentations for members of the IPLT.
• Support the preparation of reports for HS2 and senior leadership.
• Coordinate diaries and meetings with other Senior Secretaries and Administrators on the project.
• Answer telephone and email enquiries using Microsoft Outlook.
• Photocopy, print, and produce documents for colleagues as required.
• Organise, store and maintain paper and digital filing systems.
• Book meeting rooms and conference facilities.
• Arrange internal and external events.
• Create agendas, attend meetings, and take minutes.
• Support the coordination of project-wide administrative tasks.

Person Specification

• Prior experience as a Senior Secretary, PA, or administrative professional supporting senior leadership.
• Excellent organisational skills with the ability to prioritise and manage multiple tasks.
• Strong written and verbal communication abilities.
• High level of confidentiality and discretion.
• Competent in MS Office and modern digital collaboration tools.
• Ability to build positive relationships with stakeholders at all levels.

Contract Type: Fixed Term Contract

Hours: Full Time - 40 hours - Monday to Friday

Fairness Inclusion & Respect

Fairness, Inclusion and Respect (FIR) at Taylor Woodrow is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all. Should you require any reasonable adjustments to be made as part of the application process please contact us directly. Taylor Woodrow recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.