Customer Service Coordinator, Cardiff-UK

Arjo Canada Inc.; Cardiff; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare solutions provider in Cardiff is looking for a Customer Service Coordinator to manage UK sales orders and support logistics. Responsibilities include processing orders accurately, coordinating shipments, and maintaining customer communications. The ideal candidate should possess excellent organizational skills and proficiency in Microsoft Office Suite. This role offers opportunities for professional development and aligning with a mission to empower movement for individuals facing mobility challenges.

Benefits

Professional development opportunities

Competitive salary package

Support in training

Qualifications

• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills are essential.
• Strong organizational and time management skills.

Responsibilities

• Accurately process UK sales orders and service repairs.
• Coordinate logistics for timely delivery of consignments.
• Prepare quotations and invoices ensuring all details are correct.

Skills

Microsoft Office Suite

Written communication

Verbal communication

Organisational skills

Time management

Problem-solving

Job description

Customer Service Coordinator, Cardiff-UK

Empowering careers at ARJO

At Arjo, we know what moves us. We go above and beyond for people facing mobility challenges. We take every opportunity to work and grow as one team and take pride in sharing our knowledge and experience. Does that sound like something that moves you too?

This could be your opportunity to begin a challenging and rewarding career in a healthcare company that empowers movement for people with mobility challenges.

Postion: Cutsomer Service Coordinator

Location: Onsite-Cardiff

Hours- 37

Job Purpose:

To oversee a designated area of the UK market, as agreed upon by management team. A primary function is the accurate and efficient processing of all Sales Orders for our UK customers and Distributor network.

Key Duties and Responsibilities:

• Accurately and efficiently process UK sales orders, service repairs, and product returns using the ERP system (M3).
• Logistics Coordination: Coordinate and arrange the despatch of UK consignments, ensuring timely and accurate delivery to meet customer requirements.
• Carrier Selection: Manage and select appropriate carriers and shipping methods while strictly adhering to budgetary constraints and optimizing transportation costs.
• Documentation: Prepare and process all necessary despatch documentation, ensuring compliance for all outgoing shipments.
• Internal Coordination: Serve as a key liaison between the sales department, Production Supervisors, and the Despatch Department to ensure timely and accurate delivery of goods to the end user.
• Quotation Generation: Prepare and issue professional, accurate quotations and proforma invoices, ensuring all details are properly recorded and tracked.
• Inquiry Management: Action incoming sales inquiries efficiently, including those received via the company website and the shared sales inbox.
• Customer Service & Telephone Handling: Answer incoming telephone calls and provide proactive customer support by addressing inquiries, resolving issues, and ensuring customer requirements are met.
• Administration: Maintain effective and accurate departmental administration, including filing, record-keeping, and general correspondence.
• Comlaints and Returns: Efficiently process all RMA requests accordance with established company procedures. Maintain and execute the formal customer complaints procedure.
• Reporting: Provide sales information and reports to management upon request.
• Any other tasks as required by Management

Knowledge/Skills/Experience:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Personal Qualities:

• Excellent written and verbal communication skills are essential
• Strong organisational and time management skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to handle multiple tasks simultaneously and prioritise effectively.
• Strong problem-solving and decision-making skills.

Supervision/Management of Others:

Not applicable

Internal and External Contacts:

Any internal department within the company.

All external customers and distributors.

Disclaimer:

The above information in this description is intended to describe the general nature and level of work performed. It does not contain nor is it intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

What we will offer in return

You will support ourvision that great healthcare is always a collective first. In return, we recognize and value our global employees. You will have our full support, training and opportunities for professional development, along with competitive package.

Why diversity matters to us

IAt Arjo R&D department in Huntleigh Healthcare, we believe in the power of diversity. We strongly encourage applicants from all parts of society, which means building a more diverse, equitable, inclusive and engaging environment – not only in the workplace, but also within the communities that we serve, work in and live in. We achieve this through a culture and mindset that values the uniqueness of all our people.

Where you make a difference

To us it matters not only what we do, but also how we do it. There are four components of our culture:

• Diversity & Inclusion - we view diversity as a driver of innovation & a catalyst for our global growth
• Winning as a team - where members of our team are empowered to make decisions at the right level
• Leadership style - being visible, connecting with others and leading by example
• Our core values - Move from PowerPoint to Action, Take ownership, Create value and efficiency, Empower and work as one team, Encourage growth and leadership

Please be aware that by applying for this role, you are giving Huntleigh permission to store your information.

About Arjo

At Arjo, we believe that empowering movement within healthcare environments is essential to quality care. Our products and solutions are designed to promote a safe and dignified experience through patient handling, medical beds, personal hygiene, disinfection, diagnostics, and the prevention of pressure injuries and venous thromboembolism. With over 6500 people worldwide and 65 years caring for patients and healthcare professionals, we are committed to driving healthier outcomes for people facing mobility challenges.