Contract Support Officer

Haringey GP Federation; East Midlands; On-site; GBP 27,000 - 31,000; Full time

Job summary

A healthcare organization in the UK is seeking a diligent support staff member to assist the Contracting and Business Development team during maternity leave. The role requires strong administrative skills to maintain compliance with contractual obligations and support digital processes. The ideal candidate will have experience with NHS structures, demonstrable skills in managing sensitive information, and familiarity with contract management processes. A commitment to robust administrative support is essential.

Benefits

Commitment to flexible working

27 days annual leave plus bank holidays

Yearly appraisal and ongoing training

Qualifications

• Understanding of NHS structures and working practices.
• Experience of leading projects.
• Knowledge of contract management processes.

Responsibilities

• Manage administrative systems for contracting.
• Support development of contracts database.
• Ensure compliance with statutory requirements.

Skills

Good time management

Ability to deliver accurate work

Education

Diploma level in Administration or equivalent

GCSE English and Maths Grade minimum Level 4

Tools

Excel

Word

Outlook

Power Point

Job description

We are looking for someone to support the Contracting and Business Development team during a period of maternity leave. We are looking for someone with strong administration and organisational skills to help with our current processes and setting up new digital processes to support our department.

Main duties of the job

The post holder will support the Contact Team in maintaining compliance with statutory requirements around legally binding contracts for services. This will include developing and maintaining robust administrative systems to manage contracts both electronically and in paper format, tracking business cases/bids, contract variations and contract information requests.

About us

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.

CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."

Benefits include:

Commitment to flexible working where this is possible

27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service

Yearly appraisal and commitment to ongoing training

Good maternity, paternity and adoption benefits

Health service discounts and online benefits

Incremental pay progression

Free confidential employee assistance programme 24/7

Access to our LGBT+ network, BAME Network and Christian Network

Health and wellbeing opportunities

Structured learning and development opportunities

Job responsibilities

Main responsibilitiesUse own initiative to establish, maintain and be responsible for robust electronic and paper filing systems for contracts and associated documents.Proactively manage the administrative systems supporting contracting.Support the development of the contracts database in relation to contract filing systems.Establish administrative systems and processes to track business case developments, contract variations, information requests and other associated contract documentation from draft through to final version, ensuring that version control is robustly managed with final versions clearly identifiable.Support the team in arranging and providing administrative support (including taking minutes) to meetings where required.Support the team in responding to formal notices, information requests and other contract related correspondence as required, collating information from a wide range of sources and tracking the documents from development through to submission.Support the team in the collection and collation of information and reports from other departments as required in the main contract, collating information from a wide range of sources and tracking the documents from development through to submission.Cross reference and proofread contract documents as required.

Information Management: (Contracts and Transformation EPMO Database)Operation of the information systems used to assure compliance against statutory requirements.

Other:Contribute to the ongoing development of the department to meet the changing needs of the Trust and responding to the need for development. To develop and maintain a high level of knowledge and expertise in NHS information standards and definitions.Participate in appraisal and personal review and work to achieve agreed set objectives

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. Please note that as the current salary threshold is £25,000 it is unlikely we will be able to offer sponsorship for this post as without 2 years previous NHS Service at Band 3 you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship (bank and agency service is excluded). This would apply to anyone who has current time limited right to work in the UK and would require sponsorship in the near future commencing at the bottom of the band. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website

Skilled Worker visa: Overview - GOV.UK(www.gov.uk)

Person Specification

Qualifications

• Diploma level in Administration or equivalent working experience.
• GCSE English and Maths Grade minimum Level 4 or equivalent.

Skills

• Good time management and ability to deliver accurate work within strict timescales.

Knowledge/ Experience

• Understanding of NHS, structures and working practices.
• High level use of: Excel, Word, Outlook, Power Point.
• Dealing with difficult and sensitive, confidential situations and information.
• Experience of redesigning and delivery service change.
• Experience of leading projects
• Knowledge of contract management processes.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Head of Contracting and Business Development

£27,485 to £30,162 a yearper annum, pro rata