Contract Administrator

Cambridge Maintenance Services Ltd; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A contract management services provider in the United Kingdom is seeking a Contract Administrator to prepare, negotiate, and review contracts. The ideal candidate will have previous administration support experience, good MS Office skills, and a strong attention to detail. Responsibilities include logging client instructions, providing administrative support, and negotiating with subcontractors. The flexible role requires excellent organizational skills to meet strict deadlines and work effectively in a fast-paced environment.

Responsibilities

• Log all client instructions promptly.
• Communicate with customers via phone and email.
• Allocate jobs to engineers and purchase orders to subcontractors.
• Provide administrative support for contracts with clients.
• Run monthly reports on contract performance.
• Renew and amend existing contracts as needed.
• Negotiate sales with subcontractors.
• Maintain an organized contract planner.
• Resolve invoice queries for maintenance works.
• Issue PQQs and set up new subcontractors.
• Assist with Mobilisation when necessary.

Skills

MS Office skills including Excel and Word

Professional written communication

Organisational skills

Time management

Interpersonal skills

Attention to detail

Education

Standard Grade Qualification in English or Equivalent

Job description

We are looking for a responsible Contract Administrator to join our team. Your main duties will be to prepare, negotiate and review various company contracts. A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks. Ultimately, you should ensure all our contracts conform to legislative requirements and meet our company goals.

Key Responsibilities

• Ensuring all client instructions are logged
• Responding to customer communication via telephone and or emails
• Allocation of jobs to specific engineers and purchase orders to subcontractors
• Communication with colleagues/team - keeping them informed of client changes/requirements
• Administrative support per contract with the Clients and Contract Managers daily
• Running monthly reports
• Renewing and amending contracts
• Negotiating sales with subcontractors
• Maintaining your own contract planner
• Resolving queries with invoices for planned maintenance works
• Issuing PQQ’s and setting up of new subcontractors
• Support Mobilisation when required

Necessary Skills Essential:

• Previous administration support experience
• Good MS Office skills including Excel and Word
• Able to produce professional written communication
• Highly organised with effective time management and ability to multitask
• Flexible and adaptable at any given moment, and able to work to strict timescales
• Able to remain calm and considered
• A proactive individual who has excellent interpersonal and influencing skills – these are required when following up for information
• Experience of working within a fast paced environment
• Standard Grade Qualification in English or Equivalent
• Strong attention to detail
• Flexible working hours to assist in meeting deadlines