Clerical Officer

Ziron Environmental Services, Inc.; United Kingdom; On-site; GBP 25,000 - 29,000; Full time

Job summary

A dedicated educational organization in the United Kingdom seeks a skilled Clerical Officer to provide confidential administrative support within schools. The ideal candidate must have an NC or equivalent qualification and demonstrate strong communication skills, organization, and attention to detail. Responsibilities include utilising Management Information Systems for accurate data capture and maintaining efficient office systems. This role offers a salary ranging from £25,885.80 to £28,175.91 and works a term-time schedule of 36 hours per week.

Benefits

Employee benefits package

Discounts on products and services

Qualifications

• Demonstrated ability to work effectively as part of a team.
• Experience with data capture for school and corporate agencies.
• Strong communication and interpersonal skills.

Responsibilities

• Provide comprehensive and confidential administrative support.
• Utilise Management Information Systems for accurate data capture.
• Maintain efficient office systems for data retrieval.

Skills

Confidentiality

Communication skills

Problem-solving

Teamwork

Education

NC or equivalent educational qualification to SCQF level 5

Tools

Management Information Systems

Education specific IT systems

Job description

Proposed Interview Date

Week Commencing 2 February 2026

Closing Date

Sunday 25 January 2026

Contract Type

Permanent

Salary

FC4 £25,885.80 to £28,175.91 (Pro rata)

Working Pattern

36 Hours per week, Term-Time (41 weeks)

Location

Bell Baxter High School, Cupar, KY15 4HY

Purpose and Values of Education & Childrens Services Directorate

The Education & Childrens Services Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values: Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.

Supporting Statement

As part of your application, you must provide us with a Supporting Statement which outlines how your skills and experience make you a good candidate for this vacancy. For more information, check out the How to Apply section of our Career Site. Without a Supporting Statement, your application will not be progressed. Please upload your Supporting Statement at the section marked upload resumé. Your Supporting Statement must not be a CV. More information is available on our Career site at www.fife.gov.uk/jobs/supportingstatement.

Please consider and demonstrate the following when completing your Supporting Statement:

• Ways in which you have demonstrated that you can work effectively as part of a team. (Consider: how you have built positive relationships built on trust and respect as a team member; how have you communicated with others; how have you used your initiative and organisational skills to meet targets and achieve goals whilst working with minimum supervision).
• Ways in which you have demonstrated a high level of confidentiality. (Consider: how have you shared information in compliance with current legislation; what steps did you take to ensure procedures were followed, guaranteeing attention to detail).
• Ways in which you have demonstrated good communication and effective interpersonal skills. (Consider: how have you used your knowledge and skills to produce professional documents, information, data and reports; how have you engaged with others towards achieving improvements; how have you demonstrated excellent customer service; how have you managed your time effectively to meet deadlines).
• Ways in which you have used your knowledge, problem solving skills and understanding of office process and systems to bring about improvement. (Consider: how have you used your knowledge of financial and IT systems to provide a quality service; what systems and processes have you used to produce and interpret management information; how have you used your initiative to drive forward improvements).

Job Details

We are looking for a highly skilled Clerical Officer to provide a comprehensive and confidential administrative support service within schools, utilising the Management Information Systems and other Education specific IT systems, ensuring accurate IT data capture to meet the requirements of school, corporate and government agencies including SQA reporting and updating and maintaining pupil information to ensure exam entry, planning and timetabling. Establishing, reviewing and maintaining efficient office systems to enable prompt retrieval of data, completion of returns, as required to meet competing and strict deadlines whilst working with minimum supervision.

As a Clerical Officer, you will work under the direction and supervision of the Headteacher or Admin Co-ordinator.

The Person

• You are required to have a NC or equivalent educational qualification to SCQF level 5 which includes Nat 5 or SVQ 2 or Standard Grades at Credit Level or equivalent in a relevant discipline.
• Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.

Further Information

• Role Profile - When preparing your supporting statement, review the role profile and think about how you meet the essential criteria Role Profile.
• How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace. See our How We Work Matters behaviour framework for more information.
• Employee Benefits - Employees have access to a benefits package that discounts on a wide range of products and services.
• Directorate Information - Council Department information.
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