Billing and Supplier Compliance Coordinator

Sunbelt Rentals; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading equipment rental provider in the UK is seeking a detail-oriented Billing and Supplier Compliance Coordinator to manage supplier invoice validation and customer billing processes. The ideal candidate should have strong organizational skills and cross-functional experience in finance and procurement. You will ensure compliance with contractual agreements and support continuous improvement in billing activities. This role offers a competitive rewards package, including generous holiday allowance and a great company pension scheme.

Benefits

Generous holiday allowance

Life assurance

Retail discount scheme

Employee recognition awards

Company pension scheme

Qualifications

• Proven experience in invoice processing, billing operations, or supply chain finance.
• Strong understanding of contract terms, supplier management, and procurement practices.
• Ability to manage competing priorities and meet tight deadlines.

Responsibilities

• Process and validate supplier invoices according to contract terms.
• Coordinate Proof of Delivery (POD) to support customer invoicing.
• Maintain contract records to ensure accurate supplier payments.

Skills

Invoice processing

Supplier management

Excellent organisational skills

Cross-functional collaboration

Strong communication skills

Tools

ERP systems

MS Office Suite

Job description

About The Role

We are seeking a detail-oriented and proactive Billing and Supplier Compliance Coordinator to oversee the end-to-end process of supplier invoice validation, contract adherence, and accurate customer billing. This role serves as a key link between suppliers, internal teams, and customers, ensuring all billing activities are executed in line with contractual agreements and service expectations. The ideal candidate will bring strong organisational skills, a process improvement mindset, and the ability to work cross-functionally across procurement, finance, and operations.

Key Responsibilities

• Invoice Management: Process and validate rehire and fuel supplier invoices in strict alignment with agreed contract terms, ensuring accuracy and compliance.
• Proof of Delivery (POD) Coordination: Actively chase and track PODs from suppliers to support timely and accurate customer invoicing.
• Contract Administration: Maintain and update contract records to support accurate payments to suppliers and ensure customer collections and deliveries are aligned with service terms.
• Payment Coordination: Collaborate with the Purchase Ledger team to ensure timely and precise processing of supplier payments.
• Billing Process Oversight: Govern, monitor, and continuously improve the end-to-end billing process, bridging suppliers and customers for efficient invoicing and resolution of discrepancies.
• Compliance and Issue Resolution: Work closely with the Procurement team to identify, document, and resolve any breaches of supplier contract obligations.
• SLA Implementation: Establish and monitor supplier Service Level Agreements (SLAs), particularly related to POD turnaround times, to ensure billing timelines are met and cash flow is maintained.

What can we offer you in return?

You’ll be joining a highly successful FTSE100 company, the UK’s largest equipment rental provider. We provide an industry-leading flexible rewards package including generous holiday allowance (with the opportunity to buy and sell annual leave), life assurance, retail discount scheme, employee recognition awards and a great company pension scheme.

About You

If you join the team we’ll provide you with everything you need and ensure you are equipped for success. We’ll talk to you about your training and personal development needs and what you’d like to do to further your career and support your future aspirations.

To succeed as a Billing and Supplier Compliance Co-ordinator

• Proven experience in invoice processing, billing operations, or supply chain finance.
• Strong understanding of contract terms, supplier management, and procurement practices.
• Excellent organisational skills with high attention to detail.
• Proficient in using ERP systems (e.g MCS) and MS Office Suite (Excel, Outlook, Word).
• Experience working cross-functionally with finance, procurement, and operations teams.
• Strong communication skills, both written and verbal.
• Ability to manage competing priorities and meet tight deadlines.

About Us

Sunbelt Rentals is the leader in equipment rentals in the UK, Ireland, US and Canada - as well as specialist operations in Europe. We provide a range of solutions to every market and sector, including construction, industrial, energy, infrastructure, government and events. Our teams make the impossible possible and the unthink. Turning what if into what is.

Our people are at the heart of our values and they’re our greatest asset. We rely on you to look after our customers so in return, we take good care of you. We recognise the value and uniqueness of our team-mates and are committed to creating a diverse and inclusive Sunbelt Rentals, providing equality of opportunity and a culture of fairness and respect.

Your health, safety and wellbeing is really important to us. We’re raising awareness and providing support through initiatives such as our mental health awareness campaign and first-aider programme. You’ll also be able to access a 24‑7 employee assistance helpline, counselling services and financial wellbeing support.