Workplace Administrative Assistant

Alberta Investment Management Co; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading investment management firm in Greater London is looking for a proactive Workplace Administrative Assistant. This full-time office role involves managing calendars, coordinating events, and providing office support for a dynamic workplace. Ideal candidates will have 1–2 years of experience, solid organizational skills, and proficiency in Microsoft Office. This position seeks someone motivated to contribute to a collaborative environment while ensuring smooth office operations.

Benefits

Flexible work environment

Inclusive workplace culture

Qualifications

• 1–2 years of experience in an administrative or office support role.
• Strong organizational and communication skills.
• Ability to work collaboratively in a team.

Responsibilities

• Manage calendars and schedule meetings for the team.
• Liaise with vendors to ensure smooth office operations.
• Monitor inventory levels and restock office supplies as needed.
• Assist in planning events and internal meetings.

Skills

Organizational skills

Time management

Communication

Interpersonal abilities

Proficiency in Microsoft Office Suite

Job description

Workplace Administrative Assistant page is loaded## Workplace Administrative Assistantremote type: In-Officelocations: Londontime type: Full timeposted on: Posted 2 Days Agotime left to apply: End Date: January 25, 2026 (8 days left to apply)job requisition id: JR100743CLOSING DATE:January 25, 2026# **Opportunity**This role is located in London, UK, We are seeking a proactive and detail-oriented Workplace Administrative Assistant to support our office operations and workplace experience. This 5-6mth fixed term role is ideal for someone who thrives in a dynamic environment and enjoys being the go-to person for administrative and facilities support. This role is required to be in the office 5 days a week.# **Key Responsibilities*** **Administrative Support:** Manage calendars, schedule meetings, and handle correspondence for the department and executives.* **Facility Coordination:** Liaise with vendors and service providers to ensure smooth maintenance and operation of office facilities.* **Office Supplies Management:** Monitor inventory levels, place orders, and ensure timely restocking of essential supplies.* **Event Coordination:** Assist in planning and executing internal meetings and events, including logistics, catering, and tech setup.* **Employee Support:** Act as a point of contact for employee queries related to office operations and provide administrative assistance.* **Health and Safety Compliance:** Support adherence to health and safety regulations and internal policies.# **Ideal Candidate:*** 1–2 years of experience in an administrative or office support role.* Strong organizational and time-management skills.* Excellent communication and interpersonal abilities.* Proficiency in Microsoft Office Suite and familiarity with office management systems.* Collaborative team player with a proactive attitude.* Coordinate shipping and delivery logistics, including receiving packages and arranging outgoing shipments.* Manage room reservations for meetings and events, ensuring availability and proper setup.* Support catering arrangements for meetings and special events, including vendor coordination and dietary requirements.* Coordinate shipping and delivery logistics, including receiving packages and arranging outgoing shipments.* Manage room reservations for meetings and events, ensuring availability and proper setup.**NOTE:** This role will close at 11:59MST on Jan. 24, 2026# **Next Steps**We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions.Final candidates will be asked to undergo a security screening, which includes a credit bureau and a criminal record investigation, the results of which must be acceptable to AIMCo.ALERT - Be on the lookout for AIMCo career opportunities advertised through third parties that request an application fee or too much information. To verify, all opportunities are posted on aimco.ca/jobsAt AIMCo, we draw upon the differences in who we are, where we come from and the way we think to deliver results for the Albertans who rely on us. We offer an inclusive, modern workplace where well-being is prioritized, and colleagues are enabled to do their best work. Our team members are motivated by our purpose and committed to creating long-term value for our clients and their beneficiaries.### Get In TouchIntroduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.**About AIMCo**Alberta Investment Management Corporation (AIMCo) is one of Canada’s largest and most diversified institutional investment managers with more than CAN$179.6 billion of assets under management. AIMCo invests globally on behalf of multiple pension, endowment, insurance and government funds in the Province of Alberta.AIMCo prioritizes results and outcomes through a flexible, hybrid approach to work. We are looking for proven achievers, motivated to work in a collaborative environment to help our clients secure a better financial future for the Albertans they serve.