Trade Mark Administrator

Marks & Clerk Llp; Birmingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading intellectual property firm in the UK is seeking a Trade Mark Administrator to support their team. The successful candidate will have a minimum of two years of experience in Trade Marks and will be responsible for creating cases, filing applications and managing administrative tasks. This full-time position offers a competitive salary, 26 days annual holiday, a contributory pension scheme, and private medical insurance after 12 months.

Benefits

Competitive salary

26 days’ annual holiday

Contributory pension scheme

Life assurance

Private medical insurance (after 12 months)

Permanent health insurance (after 12 months)

Reimbursement of membership fees to professional bodies required for the role

Qualifications

• Minimum of two years Trade Mark experience.
• Previous administrative experience in a legal or other professional services environment.
• Experience in an Intellectual Property environment.

Responsibilities

• Support Trade Mark Attorneys by creating new Trade Mark cases.
• File Trade Mark applications for clients.
• Provide administrative support during prosecution using the firm's case management system.

Skills

Strong written and verbal communication skills

Good IT skills – including Microsoft Office and Outlook

Excellent organisation and prioritisation skills

Job description

Birmingham, Edinburgh, Manchester, Oxford

Help shape the future of intellectual property

Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.

The Trade Mark Administrator will work as part of our Trade Mark team and will be responsible for supporting our Trade Mark Attorneys by creating new Trade Mark cases, filing Trade Mark applications for clients and providing administrative support during the prosecution of the applications using the firm’s case management system. We are looking for a candidate with a minimum of two years Trade Mark experience.

General

• Producing and circulating correspondence, text and other written material, ensuring that all documentation is captured in the firm’s document management system (DMS)
• Case creation using firm’s database Inprotech and digital workflows, adding and removing deadlines
• Filing Trade Mark applications and attending to all post filing formalities, recording WIP and raising invoices
• Obtaining copies of documentation required to prepare and file forms for UK, European Community, International and overseas national Trade Mark applications and Trade Mark oppositions such as powers of attorney and arranging for any necessary legalisation
• Drafting or copy typing materials when necessary, scanning documents and sending out the same by email, courier or post
• Liaising with IPO offices

Case Administration

• Updating the firm’s database (Inprotech) with any relevant changes, including extension of deadlines, changing contact details and transference or abandonment of Trade Marks as required by the attorney
• Processing recordals such as assignments, change of name and address, seniority and renewals, including filing the necessary online forms and preparing simple documents
• Processing Trade Mark registration certificates, publications and other notices whilst communicating with partners, other Trade Mark attorneys, clients, foreign Trade Mark attorneys and IPOs
• Record and process all takeover cases on Inprotech.
• Managing and processing renewals including proof of use declarations

Technical knowledge, professional qualifications and experience

The successful candidate will have:

• Previous administrative experience in a legal or other professional services environment
• Previous experience in an Intellectual Property environment
• Good IT skills – including Microsoft Office and Outlook
• Strong written and verbal communication skills

In addition, the successful candidate will be able to demonstrate:

• A self-motivated and pro‑active attitude
• A methodical approach with excellent attention to detail
• Excellent organisation and prioritisation skills
• The ability to work effectively both independently and as part of a team
• The ability to work effectively to work under pressure

Remuneration and benefits

• Competitive salary dependent on qualification and experience
• 26 days’ annual holiday, plus statutory holidays
• Contributory pension scheme
• Life assurance
• Private medical insurance (after 12 months)
• Permanent health insurance (after 12 months)
• Reimbursement of membership fees to professional bodies required for the role

Location: Birmingham
Edinburgh
Manchester
Oxford

Permanent / Temporary: Permanent

Full / Part Time Full Time

Job Requirements

• Strong written and verbal communication skills
• Good IT skills – including MS Office and Outlook
• Excellent organisation and prioritisation skills