Temporary Office Assistant, Elementary

Hastings and Prince Edward District School Board; Stirling; On-site; GBP 40,000 - 60,000; Full time

Job summary

A local educational institution in Stirling seeks a Temporary Office Assistant for various administrative tasks, including managing school attendance, assisting students and visitors, and maintaining records. Candidates must have a minimum one-year college diploma, related professional experience, effective communication skills, and a valid Vulnerable Sector Background check. This position offers competitive pay and an opportunity to support educational operations in the community.

Qualifications

• Minimum one-year college diploma or equivalent to obtain clerical skills.
• Minimum one-year of professional experience in a related environment.
• Demonstrated experience communicating with various parties such as students, employees, families, etc.
• Satisfactory Vulnerable Sector Background check.

Responsibilities

• Ensure Safe School Arrival by confirming attendance and monitoring attendance patterns.
• Perform receptionist’s duties by welcoming and verifying visitors.
• Organize, maintain and update student records using the student database.
• Enroll new students and register transfer documents.

Skills

Clerical skills

Technology usage

Communication

Education

Minimum one-year college diploma or equivalent

Tools

Google Workspace

ASPEN

Job description

Temporary Office Assistant, Elementary

Location: Stirling Public School

Start Date: Immediately

End Date: November 25, 2026

We acknowledge and honour the land on which we reside and occupy as part of the traditional territories of the Haudenosaunee and Anishinaabe people. These Indigenous Nations, agreed to mutual sharing obligations and responsibilities as stewards of the land and water. Today these responsibilities and obligations extend to all Peoples. These lands are steeped in rich Indigenous history, traditions and modern cultures that are proud and vibrant.

Rate of Pay

• $25.07 per hour

Reason for Vacancy

• Existing vacancy

Job Overview

Reporting to the school administration, the Office Assistant – Elementary will perform secretarial duties as assigned, which may include any or all of the following: reception, word processing, filing, duplicating, processing mail and ensuring integrity of information is maintained.

Key Responsibilities

• Ensure Safe School Arrival by confirming attendance and monitoring attendance patterns.
• Perform receptionist’s duties by welcoming and verifying visitors to the school and providing assistance and information to students, staff, parents, HPEDSB personnel and community members.
• Organize, maintain and update student records using the student database.
• Enroll new students, and register and prepare transfer documents for students.

Qualifications

• Minimum one‑year college diploma or equivalent to obtain clerical skills.
• Minimum one‑year of professional experience in a related environment.
• Demonstrated experience working with technology and utilizing office software (e.g., Google), experience with ASPEN is an asset.
• Demonstrated experience working in an office, with experience multitasking and prioritizing.
• Demonstrated experience communicating with various parties such as students, employees, families, etc.
• Satisfactory Vulnerable Sector Background check.

Accommodations

Hastings and Prince Edward District School Board is committed to a qualified workforce that is representative of the diversity of the people in Ontario and across the communities we serve. We welcome applicants from candidates with diverse backgrounds and lived experiences as a member of a marginalized group, including but not limited to:

• First Nations, Metis, and Inuit peoples, and all other Indigenous peoples
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin
• Persons with visible and/or invisible (physical or mental) disabilities
• Persons of marginalized sexual orientations, gender identities, and gender expressions

Hastings and Prince Edward District School Board is committed to providing barrier‑free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require an accommodation through any stage of the recruitment process please notify them when contacted, and we will work with you to meet your needs.

Thank you to all applicants for their interest. Only those selected for an interview will be contacted. This information is collected under the authority of the Education Act, and M.F.I.P.P.A and is used to determine eligibility for employment. In accordance with Ontario Regulation 521/01 Collection of Personal Information, criminal record checks and vulnerable sector screening will be required of all HPEDSB employees who have direct and regular contact with students.

About Us

Hastings and Prince Edward District School Board (HPEDSB) serves approximately 15,185 students each day at 38 schools (31 elementary, two K‑12; four 7‑12, one secondary). Supporting student achievement is the goal of approximately 1,720 teaching and support staff who, in addition to the contributions of caring volunteers and community partners, share their passion for teaching and learning.

The district covers a geographic area of 7,220 square kilometres bordered by Maynooth to the north, Deseronto to the east, Prince Edward County to the south and Quinte West to the west.

The region connects the outdoors with small cities, quaint villages and rolling rural landscapes. Here you will discover decades of tradition, mixed with new and emerging technology, creativity and innovation. Surround yourself with 1,200 km of shoreline in vibrant cities and towns accessible by highway and rail (1.5 hours to Toronto, 2 hours to Ottawa). Explore wilderness trails and sandy beaches, experience world‑class fishing, enjoy exquisite culinary experiences and dozens of wineries. Perfect your golf swing at 23 golf courses, or take in Canadian arts and heritage attractions. Create your own story and picture yourself here!

Learn more about HPEDSB and Hastings and Prince Edward counties on the Our Story page.